Hr & Admin Executive Speaking English For Japanese Trading Company

I. COMPANY INFORMATION
Khách hàng của AOBA VN có tập đoàn mẹ là một công ty có lịch sử hình thành từ hơn 100 năm tại Nhật Bản, một trong những nhà sản xuất đồng thời là nhà cung cấp vòng bi (bearings) hộp số, cần trục trước, .. lớn nhất thế giới cho thị trường công nghiệp xe hơi, máy bay... Công ty đã đặt chân đến 27 nước trên thế giới.
Tại Việt Nam, từ văn phòng đại diện đã phát triển thành công ty và đang ngày một lớn mạnh với các khách hàng chủ chốt như Honda, Yamaha,...
II. JOB DESCRIPTION
1. HR
1.1 Recruitment
- Work with Management and relevant Sections to define the recruitment needs, job requirement, Recruitment Budget
- Consult with Agency and do independent searching for Labor market (recruitment trend, salary range)
- Build/Revise Job Description
- Search: use multiple recruitment channels, Agencies to attract more candidates.
- Screen CV, closely work with Agencies to clarify information on the CV
- Arrange and conduct interview (2 rounds)
- Contribute idea and join with management for selecting the most suitable candidate
- Inform candidate about the result of the interview, send out offer letter and follow up candidate until on-boarding date.
1.2 On-boarding/ Off-boarding
- Work with relevant Sections to provide On-boarding program and Training Schedule
- Make Preparation before on-boarding: collect new joiner's information, prepare probationary contract, work with IT for setting-up equipment, soft-ware, email address,...
- Conduct orientation training for new joiners
- Follow-up and give timely feedback and support during on-boarding process
- Give assessment after probationary term & offer official labor contract
- Conduct exist interview and complete off-boarding process
1.3.Performance review
- Collect Letter of Mission (LOM)
- Join with management to give the comments during the LOM interview and give the assessment on the performance of staff.
1.4. Training
- Organize the training activities such as internal labor regulation
- Co-ordinate with Region office to carry out Training Session for Corporate Policies such as Anti-trust and Anti-bribery
- Take the assessment of training needs from each Section and organize the suitable training activities. < This task will be conducted in the future>
1.5. Law and Regulation Compliance:
- Build, update and implement internal regulation such as: internal labor regulation, Anti-trust, Anti-bribery, Policies on Compensation and Benefits, Performance Assessment, etc...
- Monitor, remind, guide staffs to ensure the strict compliance with Company regulation.
- Deal with staff discipline and grievances
- Prepare/Renew/Terminate Labor contract and maintain labor records.
- Prepare periodically reports to authorities and Head-Quarter.
- Handle Visa, Work-permit, Temporary Residence Cards and other matters related to Expats.
1.6. Compensation and Benefits
- Track attendance, maintain leave record
- Manage and process monthly salary, send payroll to all employees
- Declare Social insurance, Health insurance, Unemployment insurance in time as per regulation
- Co-ordinate with outsourcing company to prepare Personal Income Tax (PIT) report and annual finalization report.
- Co-ordinate with service provider to register and manage Accident and Health Care insurance
- Design, implement and assess the efficiency of remuneration and team-building to promote employee's engagement, such as Annual Health-check & Medical Support, Christmas party, Year-end Party, Company trip & Outing.
- Other duties as per instruction from Management.
2. ADMINISTRATIVE
- Handle incoming call, welcome guest
- Booking hotel, airline, restaurant for business trip and welcome guest.
- Purchase and control stationary, office equipment
- Claim and manage office expense: office rental, car rental, telephone fee, electricity and parking fee, etc....
- Process all legal documents for office (IRC, ERC, company charter...)
- File and store admin contracts
- Follow up on repairs and maintenance of premises and office equipment.