We are looking for a detail-oriented and proactive HR Admin to join our team. In this role, you will support the HR & Admin Department in managing key functions such as recruitment, internal communication, C&B, employee record management, and day-to-day HR operations across both Vietnam and Australia offices.
1. Employee Records:
- Maintain and update accurate employee records in both digital and physical formats.
- Prepare and manage HR documents such as offer letters, employment contracts, and resignation paperwork.
- Track key employee lifecycle events (probation periods, contract renewals, promotions, and terminations), and send timely reminders to relevant stakeholders.
2. Recruitment & Onboarding:
- Post job advertisements on online platforms and internal channels; maintain job tracking spreadsheets.
- Assist in screening candidate CVs, scheduling interviews, and communicating with candidates throughout the hiring process.
- Support onboarding processes: collect necessary documents, set up orientation meetings, and ensure new hires are fully integrated into the team.
3. Timekeeping:
- Monitor and maintain daily attendance, leave requests, and overtime records.
- Verify and consolidate monthly timekeeping data to ensure accuracy for salary calculation.
4. Internal Communication:
- Draft internal communications such as announcements, notices, and HR updates to be shared via email and internal platforms.
- Support internal surveys, gather employee feedback, and assist in follow-up actions to improve engagement and workplace experience.
5. KPI & Performance Tracking:
- Collect and compile monthly KPI data from team leads.
- Schedule and coordinate quarterly performance reviews, and assist in taking minutes or consolidating feedback.
- Maintain and secure confidential performance review records.
6. Admin Support:
- Provide daily administrative support to the HR department.
- Ensure HR operations comply with internal policies and labor regulations in both Vietnam and Australia.
7. Other Tasks:
- Perform other duties assigned by the line manager, including short-term projects or urgent HR-related requests.