HR Admin Manager

Mô tả Công việc
1. HR section:
1.1. Human Resources Administration:
Execute all human resources needs for recruitment, training, and retaining quality associates to support the company's business mission.
Work with leadership team and HQ HR team to ensure effective implementation of process and procedures involved in human resource initiatives.
Manage training program ensuring that courses are offered on all necessary topics at appropriate frequency.
Coordinate and monitor Performance Management Reviews and ensures due dates are communicated and returns tracked.
Support Managers and Supervisors in properly creating and delivering Performance Reviews.
Organize and execute new hire orientation program.
Manage and update HR policy including Policy and Procedure Manual and Associate Handbook.
Record and maintain current associate information systems such as personal data, compensation, benefits, tax data, attendance, performance reviews, training schedules, organization charts, tenure recognition, etc.
Prepare and analyze associate reports (i.e., turnover, overtime, etc.).
Coordinate tracking of associate vacations, sick days, and leaves of absence with all managers and supervisors.
Learn, understand, and then execute company HR policy, process, and procedure. Be initiative- taking to ensure Company is legally in compliance with labor laws; Help company to upgrade HR management.
Responsible for building, promoting, and sustaining the image of the company within its local environment. He/she should be able to resolve all kinds of short, medium, and long terms operational issues through smooth communication with local government and semi-government agencies. The key objectives of the HR & Adm manager are to develop intensive network and relationship at proper levels of the local government agencies to have company recognized as a trusted, competent, and preferred partner within our community and business segment. Within the scope of this job position, he/she will have to be also competent in all permitting actions needed to get proper approval of new capital project and he/she will have to obtain continuously support from the local authorities to support the implementation of the new projects (subsidies, infrastructure, etc.)
Manage company administration affairs like canteen, cleaner, guard, gardening, shuttle bus, compony car, compony files, accommodation of visitors, outing, annual party.... etc.
1.2. Compensation/Payroll & Benefit Management:
Follow Company C&B instructions, process, policies, and systems to fulfill below tasks:
Counsel leadership team and managers on payroll and benefits standards, procedures etc.
Advise leadership team and managers on participation in available benefits.
Administer all bonus and incentive programs.
Continuously review market compensation to ensure that salary ranges are appropriate for all positions.
Prepare monthly reports for HQ & Company.
1.3. Associate Relations:
Follow Company instructions, process, policies, and systems to fulfill below tasks:
Provide direction and assistance in identifying, evaluating, and resolving leadership team and managers issues.
Coordinate presentation materials and logistics for company communication meetings in conjunction with other departments.
Recommend appropriate training, including external courses, for individual associates as required and schedules with management.
Champion retention strategies and ensure continual implementation and review.
1.4. Recruitment:
Follow Company HQ recruitment policies, instructions, process, and system to fulfill recruitment tasks:
Assist with the recruitment and selection at all levels.
Ensure that all job descriptions are complete, in the JD pool and updated.
Support management and supervisors in all recruiting activities including website posting, advertising, campus recruiting and usage/management of external recruiters.
Screen applicants and resumes to provide short-list to hiring manager.
Schedule and participate in interviews as required. Develop candidate testing program; Prepare all offer letters according to standardized forms.
Prepare orientation packages to ensure that all new associates are enrolled in both payroll and benefits and follows up that associates have completed the appropriate orientation package.
Manage recruitment database to ensure all resumes are current and appropriate.
Prepare termination letters on behalf of senior management in accordance with Vietnamese labor laws.
Administer termination procedures and conduct exit interviews.
Prepare monthly report for HQ, and recruitment budget control.
1.5. Training and Development:
Follow Company recruitment policies, instructions, process, and system to finish recruitment tasks:
Build annual training plan and its implementation.
Prepare monthly / yearly training report.
Training budget control
Support on other TD plans
2. Admin section
Through day-to-day contact, cultivate, maintain, and develop sound relationships with local government and semi-government agencies to promote, sustain the image of the company to facilitate its aggressive development plan.
Organize/hold/arrange and positively attend all levels of government meetings/communications/dinner with local government officials. For key points, prepare communication letters and align with internal stakeholders before outside formal communication.
Apply for all kinds of permit/certifications that are needed for new expansion project as well as to take care of existing yearly inspection. Prepare company level documents for the permit.
Organize/ coordinate significant Government Affairs events, assist leadership team and managers to resolve crisis that may affect branding name.
Manage company administration affairs like canteen, cleaner, guard, gardening, shuttle bus, compony car, compony files, accommodation of visitors, outing, annual party.... etc.
Assist leadership team and managers for all related HR topics like weekly meeting, monthly meeting, cross department communication, company documents preparation.
Conduct specific mission(s) assigned by leadership team and managers.
Execute all human resources needs for recruitment, training, and retaining quality associates to support the company's business mission.
Work with leadership team and HQ HR team to ensure effective implementation of process and procedures involved in human resource initiatives.
Manage training program ensuring that courses are offered on all necessary topics at appropriate frequency.
Coordinate and monitor Performance Management Reviews and ensures due dates are communicated and returns tracked.
Support Managers and Supervisors in properly creating and delivering Performance Reviews.
Organize and execute new hire orientation program.
Manage and update HR policy including Policy and Procedure Manual and Associate Handbook.
Record and maintain current associate information systems such as personal data, compensation, benefits, tax data, attendance, performance reviews, training schedules, organization charts, tenure recognition, etc.
Prepare and analyze associate reports (i.e., turnover, overtime, etc.).
Coordinate tracking of associate vacations, sick days, and leaves of absence with all managers and supervisors.
Learn, understand, and then execute company HR policy, process, and procedure. Be initiative- taking to ensure Company is legally in compliance with labor laws; Help company to upgrade HR management.
Responsible for building, promoting, and sustaining the image of the company within its local environment. He/she should be able to resolve all kinds of short, medium, and long terms operational issues through smooth communication with local government and semi-government agencies. The key objectives of the HR & Adm manager are to develop intensive network and relationship at proper levels of the local government agencies to have company recognized as a trusted, competent, and preferred partner within our community and business segment. Within the scope of this job position, he/she will have to be also competent in all permitting actions needed to get proper approval of new capital project and he/she will have to obtain continuously support from the local authorities to support the implementation of the new projects (subsidies, infrastructure, etc.)
Manage company administration affairs like canteen, cleaner, guard, gardening, shuttle bus, compony car, compony files, accommodation of visitors, outing, annual party.... etc.
Counsel leadership team and managers on payroll and benefits standards, procedures etc.
Advise leadership team and managers on participation in available benefits.
Administer all bonus and incentive programs.
Continuously review market compensation to ensure that salary ranges are appropriate for all positions.
Prepare monthly reports for HQ & Company.
Provide direction and assistance in identifying, evaluating, and resolving leadership team and managers issues.
Coordinate presentation materials and logistics for company communication meetings in conjunction with other departments.
Recommend appropriate training, including external courses, for individual associates as required and schedules with management.
Champion retention strategies and ensure continual implementation and review.
Assist with the recruitment and selection at all levels.
Ensure that all job descriptions are complete, in the JD pool and updated.
Support management and supervisors in all recruiting activities including website posting, advertising, campus recruiting and usage/management of external recruiters.
Screen applicants and resumes to provide short-list to hiring manager.
Schedule and participate in interviews as required. Develop candidate testing program; Prepare all offer letters according to standardized forms.
Prepare orientation packages to ensure that all new associates are enrolled in both payroll and benefits and follows up that associates have completed the appropriate orientation package.
Manage recruitment database to ensure all resumes are current and appropriate.
Prepare termination letters on behalf of senior management in accordance with Vietnamese labor laws.
Administer termination procedures and conduct exit interviews.
Prepare monthly report for HQ, and recruitment budget control.
Build annual training plan and its implementation.
Prepare monthly / yearly training report.
Training budget control
Support on other TD plans
Through day-to-day contact, cultivate, maintain, and develop sound relationships with local government and semi-government agencies to promote, sustain the image of the company to facilitate its aggressive development plan.
Organize/hold/arrange and positively attend all levels of government meetings/communications/dinner with local government officials. For key points, prepare communication letters and align with internal stakeholders before outside formal communication.
Apply for all kinds of permit/certifications that are needed for new expansion project as well as to take care of existing yearly inspection. Prepare company level documents for the permit.
Organize/ coordinate significant Government Affairs events, assist leadership team and managers to resolve crisis that may affect branding name.
Manage company administration affairs like canteen, cleaner, guard, gardening, shuttle bus, compony car, compony files, accommodation of visitors, outing, annual party.... etc.
Assist leadership team and managers for all related HR topics like weekly meeting, monthly meeting, cross department communication, company documents preparation.
Conduct specific mission(s) assigned by leadership team and managers.