HR & Admin Officer

I. Key responsibilities
- Ensuring all general office services (Cleaning, transportation, stationary, courier services, food & catering, security, faxing, post etc.) are provided as required by managing local supply base.
- Collecting invoices and make payment requests for all service expenses and ensuring these expenses are accurate and reasonable.
- Managing company's uniform and PPE delivery to all staff
- Being apply, complete, and submit any supporting documentation required for any working visa, permits, and licenses for all employees and company visitors as required.
- Being responsible for arranging transportation and accommodation for visitors when they arrive to Viet Nam as required.
- Being responsible for making necessary travel and accommodation arrangements for all employees locally and internationally liaising with relevant travel service providers ensuring employees are then properly advised with complete itineraries.
- Organizing and coordinating all company events (outing trips, team building, sport and social charity activities), meetings and conferences successfully
- Providing all general translation activities as requested, including but not limited to; transferring telephone calls, faxes, mails, enquiries and requests and handling them appropriately.
- Ensuring that telephone callers and visitors to the Company are professionally welcomed and briefed in related company policy.
- Monitoring admin cost to certain being under budget for package of admin and updating monthly admin expenses.
- Maintaining personal and professional development appropriate and consistent to the needs of the business and job function.
- Working closely with all team members and employees, sharing responsibility for all decisions, actions, and outcomes to ensure the company achieves its mission, strategy and objectives.
- Continually improving systems, processes, and procedures to ensure the smooth running and increased effectiveness of the business to be the best in our field of activities
- Supporting Health Insurance claim request for employees as well as assist any issues relating to Health Insurance.
- Doing training activities and update training records
- Checking timesheet and verifying working time
- Ensuring the strictest and highest confidentiality is adhered to at all times
- Ensuring all compliance and ethical practices are fully adhered to
- Other tasks assigned by HRM