HR executive/ Nhân viên HCNS

Purpose
Assist HRM in all operational procedures of the Department, including local staff recruitment, employees' benefits and responsibilities and support to other departments
Duties and Responsibilities
Recruitment
1. Assist HRM to recruit local staff (contract staff, casual staff, and trainees): draft memo to get approval, job advertisement and post recruitment information, shortlist applicants' CVs, organize English Test for applicants, arrange interview.
2. Proceed employment procedures for successful applicants: send them to medical checkup, prepare salary offer, labor contract / agreement and other documents.
3. Arrange time for newcomers to try uniform, prepare nametag and ID cards and locker keys, issue necessary documents as staff handbook, detail benefit information and collect required documents from newcomers who have to submit them to HR before join hotel.
Training
4. Assist HRM to conduct Orientation training for newcomers
Report and filing
5. Follow up approved documents to get staff signature after that keep in concern files.
6. Provide update lists of new hired, leaving staff and update employees.
7. Assist Expats to claim medical insurance procedure.
8. Responsible for maintaining and up-date staff details in computer filing system, that includes staff joining and termination, annual leave records, contract expiration dates, salary adjustment...
Administration
9. Assist HRM on organizing hotel employees' activities (make presentation slides and poster, support concern others if required...), staff party (prepare lucky draw, calculate and issue drink coupons, support to performance and take photograph and concern others...), Staff birthday (take photograph) to enhance hotel working environment and motivate staff performance.
10. Manage and track employee uniforms.
11. Issues locker key if required. Spot check personal lockers to repairing and unscheduled inspection
12. Store, organize, and manage all types of outgoing, incoming, service contracts and other related documents.
13. Follow up and carry out licensing procedures such as new, renewal, and renewal of Licenses of the Hotel including pavement license, parking license, hygiene and sanitation license, production announcement
14. Control and monitor Taxi expenses: make sure all departments are following Hotel's SOP. Support to reissued and get new taxi card as per request.
15. Track and manage payments related to the department, service contract of the Company, and Members' Council.
16. Drafting administrative forms and documents as required by superiors.
17. Perform other duties out of the normal routine if so required.