HRAD Associate ( Nhân Viên Hành Chính - Nhân Sự)

A. OFFICE ADMINISTRATION
1. Reception and Company Records Management
- Receive, transmit, route, and distribute efficiently all incoming and outgoing mail and letters
- Assist in maintaining and updating the database and library of contracts and other important Company documents.
- Assist in the establishment of an organized document filing system within the Company or across all departments; serve as point person for filing documents of the department.
2. Executive and Expatriate Support
- Prepare reports related to investment and maintain company operations following the law.
- Process the work permit, temporary residence card, and other employment requirements of Japanese employees in coordination with the Business Advisory Team.
- Assist Japanese employees with other needs such as looking for housing, translating documents (i.e., tickets, receipts), etc.
3. Facilities and Supplies Management
- Contact approved suppliers/vendors to order regular pantry or office supplies and ensure adequate stock at all times
- Process payments for suppliers
- Regularly update Expense Tracker of all office-related cost/expenses and submit to Senior Associate for review
- Assist in the regular inventory of office stocks and supplies.
- Support IT-related tasks
- Assist employees with all equipment and machinery concerns for maintenance, repair, or replacement
- Contact building administration for technical concerns and submission of employee roster.
B. HUMAN RESOURCES MANAGEMENT
1. Recruitment and General Employment Support
- Assist in the on-boarding procedures for new hire
- Prepare and submit Foreign and Vietnamese Labor Reports.
- Update seat chart, organizational chart and employee contact list and other databases related to hiring a new employee.
2. Benefits Administration & Employee Engagement
- Receive and check employee insurance cards and distribute to employees
- Assist in the processing of employee registration or deletion, employee benefit claims, and premium payment to compulsory or voluntary insurance programs.
- Assist in the facilitating the Annual Health Checkup of employees.
- Plan and organize employee engagement activities
3. Performance Management, Training and Development
- Assist the Senior Associate in the implementation of the Performance Management Process.
C. INTERNAL ACCOUNTING AND TAX SUPPORT
- Help Senior Associate in submitting tax returns at the Tax Office.
- Assist in tax investigation and auditing as needed.
- Report Accounting Practice to the Ministry of Finance.