1. Job summary:
• Directly responsible and functionally report to Supply Chain Manager.
• Mainly in charge of all Import-Export activities, Direct material procurement
• Responsible for working with customer to ensure shipment arrangement
• Responsible for working with supplier to ensure Direct material procurement
• Responsible for working with third party service provider and the related relation to ensure the import/export handling.
2. Duties and Responsibilities:
a) Monitoring the exportation and importation of materials, FGs and others that include:
• Material's contracts are signed on time prior to shipment departure.
• Shipping documents & customs clearance follow up with 3rd parties.
• Contact with shipping lines and get booking reservation.
• Collect and cross-check all traffic related invoices from Forwarders / suppliers and assure the invoices are in order before paying.
b) Order management:
• Sales Orders are signed on time prior to shipment departure.
• Co-ordinate with buyers to get shipping instruction.
• Issue Internal Stuffing Instructions.
• Co-ordinate with the related departments for shipment arrangement on time.
• Update customer's shipment position and others.
• Inventory management to ensure no out-of-stock situation.
c) Executing the related
purchasing activities to ensure the purchasing of necessary goods or service to ensure better quality at better cost in time.
• Sourcing and cost negotiation.
• PO creation and delivery schedule follow up.
• Contract preparation.
• Vendor management and performance evaluation.
• Bidding documentation.
• Communicate to relevant departments for coordination
d) Provide the following report on a daily/ weekly and monthly basis
• Annual Customs report
• PO/ SO report
• Import-Export shipment tracking file
• OTIF report
• Saving analysis report
• Other reports requested from time to time
• Other tasks are assigned by Line Manager
Supply Chain Expertise: 3+ years in logistics and procurement, with strong knowledge of Vietnam's logistics environment, international import/export regulations, and supplier evaluation.
Leadership & Stakeholder Management: Proven experience leading teams, developing talent, and managing relationships with regulatory bodies, customers, and 3PL partners.
Analytical & Problem-Solving Skills: Skilled in data analysis, persuasive negotiation, and decision-making under pressure.
Technical Proficiency: Proficient in SAP, MS Office, and compliance processes with a basic understanding of accounting.
Communication & Collaboration: Effective communicator in English and Vietnamese, capable of engaging across all organizational levels.
Adaptability & Drive: Self-motivated, proactive, and capable of multitasking in dynamic environments.
EPE Company Experience: Advantageous background in Export Processing Enterprises (EPE).
Salary: Competitive.
Special Benefits:
Premium Healthcare Insurance.
Participation in Social Insurance, Health Insurance, and Unemployment Insurance from the first probationary month.
13th-month salary, annual bonus up to 2.5 months, and additional Union benefits.
Annual travel programs and company activities.
Dynamic working environment with opportunities for professional development in the leading European freeze-dried coffee manufacturing industry.
Opportunities to participate in internal and external training programs to enhance skills.