Import-Export Supervisior

1. Job summary:
Directly responsible and functionally report to Supply Chain Manager.
Mainly in charge of all Import-Export activities, Direct material procurement
Responsible for working with customer to ensure shipment arrangement
Responsible for working with supplier to ensure Direct material procurement
Responsible for working with third party service provider and the related relation to ensure the import/export handling.
2. Duties and Responsibilities:
a) Monitoring the exportation and importation of materials, FGs and others that include:
Material's contracts are signed on time prior to shipment departure.
Shipping documents & customs clearance follow up with 3rd parties.
Contact with shipping lines and get booking reservation.
Collect and cross-check all traffic related invoices from Forwarders / suppliers and assure the invoices are in order before paying.
b) Order management:
Sales Orders are signed on time prior to shipment departure.
Co-ordinate with buyers to get shipping instruction.
Issue Internal Stuffing Instructions.
Co-ordinate with the related departments for shipment arrangement on time.
Update customer's shipment position and others.
Inventory management to ensure no out-of-stock situation.
c) Executing the related purchasing activities to ensure the purchasing of necessary goods or service to ensure better quality at better cost in time.
Sourcing and cost negotiation.
PO creation and delivery schedule follow up.
Contract preparation.
Vendor management and performance evaluation.
Bidding documentation.
Communicate to relevant departments for coordination
d) Provide the following report on a daily/ weekly and monthly basis
Annual Customs report
PO/ SO report
Import-Export shipment tracking file
OTIF report
Saving analysis report
Other reports requested from time to time
Other tasks are assigned by Line Manager