Kế Toán (Accountant)

1. Administer and monitor the financial system in order to ensure that the municipal finances are maintained in an accurate and timely manner:
• Assist with preparation of the budget
• Implement financial policies and procedures
• Establish and maintain cash controls
• Establish, maintain and reconcile the general ledger
• Monitor cash reserves and investments
• Prepare and reconcile bank statements
• Establish and maintain supplier accounts
• Processes supplier invoices
• Maintain the purchase order system
• Ensure data is entered into the system
• Issue cheques for all accounts due
• Ensure security for all credit cards and verify charges
• Ensure transactions are properly recorded and entered into the computerized accounting system
• Prepare VAT, Company Tax Returns and Statutory Accounts for the entity as prescribed by the local authority
• Prepare income statements
• Prepare balance sheets
• Prepare monthly financial statements
• Prepare quarterly reports and report on variances
• Assist with the annual audit
• Maintain the computerized accounting system
• Maintain financial files and records
2. Maintain the accounts payable and accounts receivable systems in order to ensure complete and accurate records of all moneys
• Ensure the safeguarding of all municipal funds
• Issue, code and authorize purchase orders
• Reconcile the accounts payable
• Prepare journal summaries
• Reconcile the accounts receivable
• Compile source documents
• Issue receipts
• Reconcile weekly deposits
• Reconcile Motor Vehicle and other government services transactions
3. Administer employee files and records in order to ensure accurate payment of benefits and allowances
• Document new employees
• Establish employee files in the computerized accounting system § Administer benefit entitlements
• Verify and report on benefits payments
• Maintain the leave management system
• Verify annual leave records
• Calculate and action deductions
• Submit remittances
• Prepare separation documents for terminated employees
• Maintain confidential employee files
4. Administer the monthly payroll in order to ensure that employees are paid in an accurate and timely manner
• Set up employee files
• Verify and code timesheets and hours worked
• Calculate employee salaries, deductions and contributions
• Enter payroll information into the computerized accounting system
• Calculate source and miscellaneous deductions
• Process pay cheques
• Update leave and lieu time
• Prepare, review and file payroll summaries, journals and reports
• Issue Records of Employment
5. Administer cost accounting system
• Coordinate physical inventory counts and cycle counts
• Investigate cycle counting variances and resolve issues
• Update standard costs in the bill of materials
• Review standard and actual costs for inaccuracies
• Calculate and Validate the cost of goods sold as part of the month-end close
• Accumulate and apply overhead costs as required by generally accepted accounting principles
• Work with the materials review board to locate and dispose of obsolete inventory
• Conduct ongoing process constraint analyses
• Report on breakeven points by products, work centers, and factories
• Report on margins by product and division
• Report on periodic variances and their causes, focusing in particular on spending variances
6. Data Entry and Analysis
• Collect data from different sources
• Compare, compile, and classify documents for the data source
• Check and correct data as necessary
• Collect relevant information for incomplete data
• Import data from document sources into computer data transmission, files and templates available
• Translating documents, analyzing statistical results and exporting reports
• Create report files to track the work in the company
• Turn data into information, and information into insights, to drive business decisions
• Convert the results to excel files, take screenshots and remove unnecessary data
• Adjust the implementation process, control the quality of the plans to find the improvement plan
• Detect, analyze, and update trends or patterns in complex data sets
• Identify and explore process improvement opportunities