Legal Administrative Assistant

Rödl & Partner is one of the leading German professional service firms specialized in Accounting/Auditing, Tax and Legal Advice. We are present with 116 own offices in around 50 countries, covering all major business centers in Europe, Asia and America.
Since 1994, Rödl & Partner has built a branch network across the Asia-Pacific region, including offices and cooperation partners in China, India, Japan, Indonesia, Malaysia, Singapore, South Korea, Thailand and Vietnam.
In Vietnam, Rödl & Partner operates through its offices in Ho Chi Minh City and Hanoi City. As the first German Law firm in Vietnam, our offices serves our clients with legal advice on investment related issues including corporate and tax law as well as accounting services. Rödl & Partner offers its advice in German, English and Vietnamese. We are permanently extending our business as a one stop shop for our clients.
Rödl & Partner provides an attractive salary, a welcoming international work environment, and benefits that surpass those offered by other firms.
Comprehensive Employee Benefits:
• Probation: 60 days
• Work Hours: 9:00 AM - 6:00 PM
• Bonus: Tết bonus & Performance Bonus
• Paid Leave: 15 days annual + 5 days sick leave
• Additional Holidays: Extra time off on 25th & 26th Dec
• Healthcare: Annual check-up + Premium Insurance Health Care for employee and 1 dependent
• Team Building: Company outing trips
• Other Benefits: As per Company policy
About the Role
We are looking for a highly organized and detail-oriented Legal Administrative Assistant to join our Legal Team. The successful candidate will provide comprehensive administrative and coordination support to ensure the smooth operation of legal activities including invoicing, notarization, documentation handling, and internal systems management.
Key Responsibilities
1. Legal Administrative Support
• Coordinate calendars, meetings, and deadlines for the Legal Team
• Draft, format, and edit legal correspondence, internal memos, official documents
• Organize and maintain legal files (physical and digital) in a secure and accessible manner
• Support document translation, formatting for contracts and preparing, formatting legal papers and templates
2. Legal Invoicing, Notarization & Translation Coordination
• Prepare and coordinate documents for notarization and legalization
• Liaise with notary offices and external providers
• Track and follow up on notarized/legalized documents to ensure timely processing
• Coordinate with the Legal and Accounting teams to issue accurate client invoices
• Handle document translation requests related to legal matters
3. CaseMan System Support (Timekeeping & Billing)
• Ensure accurate and timely time recording in the CaseMan system by legal team members
• Generate reports to support billing and KPI tracking
• Coordinate with Accounting for billing accuracy based on CaseMan data
• Monitor time recording consistency and send reminders when necessary
4. Other Duties
• Perform other administrative tasks as assigned