FRENCH PEOPLE DESIGN, A FAST-GROWING TEXTILE COMPANY IS LOOKING FOR AN LOGISTIC AND PURCHASING ASSISTANT TO MANAGING DIRECTOR WITH UP TO 5 YEAR'S EXPERIENCE, WITH HIGH ENERGY AND A GET-IT-DONE SPIRIT TO JOIN OUR HO CHI MINH TEAM!
Reporting to Managing Directors
PURCHASE ORDER / PROFORMA INVOICE & LETTER OF CREDIT
• PREPARE PURCHASE ORDERS AND PROFORMA INVOICE FOR CUSTOMERS AND SUPPLIERS AND FOLLOW DELIVERY STATUS
• CHECK LETTER OF CREDIT SENT BY CUSTOMER AND PREPARE RELEVANT DOCUMENTS TO TRANSFER LC TO FACTORIES
• FOLLOW UP CLOSELY WITH MERCHANDISERS ON THE PRODUCTS DEVELOPMENT PROCESS
SHIPMENT PROCESS
• STRONG EXPERIENCE AND RESPONSIBILITY FOR HARMONIZING AND SUPERVISING SHIPPING ACTIVITIES ON LIAISE BETWEEN MANUFACTURES, FORWARDER AND CONSIGNEES.
• GETTING ESTIMATED SHIPPING DATA (CARTONS NUMBER, CARTON SIZE, GROSS WEIGHT, VOLUME,...) FROM MANUFACTURES, ASKING DELIVERY SCHEDULE FROM FORWARDER, ANALYSIS AND PROVIDE INFORMATION IN TIME TO GET SHIPPING INSTRUCTION FROM CONSIGNEE.
• WORK WITH EXISTING TRANSPORTATION SUPPLIERS ON OPTIMAL DELIVERY RATE AND ROUTING
• ENSURE THAT INTERNAL TEAMS RECOMMEND THE MOST ADVANTAGEOUS TRANSPORTATION MODES, ROUTING, EQUIPMENT OR FREQUENCY
• RESPONSIBLE FOR TROUBLESHOOTING ANY CONCERN RELATED TO INTERNATIONAL FREIGHT TRANSPORTATION
• DIRECT AND FOLLOW-UP WITH INCOMING MATERIALS AND OUTGOING FINISHED PRODUCTS TO ENSURE PROMPT DELIVERY TO CUSTOMERS
• WORK WITH AND MONITOR THE EFFORTS OF PARTNERS IN THE SUPPLY CHAIN TO ENSURE SMOOTH OPERATIONS
• RESPONSIBLE FOR UTILIZING LOGISTICS IT SYSTEMS OR SOFTWARE TO OPTIMIZE PROCEDURES ( RAZ SOFTWARE)
• RESPONSIBLE FOR PLANNING AND TRACKING THE SHIPMENT OF FINAL PRODUCTS ACCORDING TO CUSTOMER REQUIREMENTS
• RESPONSIBLE FOR THE PREPARATION OF APPROPRIATE AND ACCURATE LOGISTICS REPORTS FOR UPPER MANAGEMENT
• RESPONSIBLE FOR MAINTAINING ACCURATE LOGS OF ALL TRANSPORTATION AND GOODS.
• VALIDATE THE SHIPPING DOCUMENTS FROM FACTORIES.
• PREPARE SHIPPING DOCUMENTS (INVOICE, PACKING LIST,..) AND EXTRA DOCUMENTS ( CO FORM A, EUR1, DETAIL PACKING LIST,...) AS PER CUSTOMER'S REQUEST
• FOLLOW UP CLOSELY WITH MANUFACTURING, FORWARDER AND CUSTOMER ON PAYMENT STATUS
• MONITOR DELIVERIES AND ENSURE CUSTOMER SATISFACTION
PURCHASING, PAYMENT AND INVOICES FOLLOW UP
• IN CHARGE OF ENSURING ALL GOODS ARE WELL RECEIVED FROM ALL SUPPLIERS FOR ALL NEEDS AT THE OFFICE (FURNITURE / SAMPLES / ACCESSORIES / FABRICS...)
• IN CHARGE OF CUSTOMS DECLARATION PROCEDURES.
• VALIDATE SHIPPING FEES AND FOLLOW UP PAYMENT STATUS