Mobility Coordinator (6 months & contracted through 3rd party)

RMIT International University Vietnam (RMIT Vietnam)

Địa điểm làm việc: Hà Nội

Hết hạn: 21/10/2023

Chi tiết công việc
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Overview:

About RMIT VIETNAM

, an entity of RMIT University, has campuses in Ho Chi Minh City and Hanoi since 2001. We provide internationally recognised, high-quality, education and professional training for students, clients and the community, and assist in the development of human resources capability in Vietnam and the region by hosting students from Australia and many other countries.

YOUR ROLE

The Mobility Coordinator is primarily responsible for exercising best-practice mobility support to internal clients within the University across the following areas:

E-visas, entry permits, business visas
Travel to and from Vietnam
Support on arrival

This role will significantly contribute to the mobility support function within RMIT Vietnam, streamlining processes, communications, support, information, ensuring a quality experience.

KEY ACCOUNTABILITIES

Provide administration support in work relating to Vietnamese immigration, including visas, entry permits, other related legal documents for staff to be able to enter Vietnam.
Provide consistent and clear communication to staff during the application of entry and travel process, offering support, advice, and solutions whenever necessary.
Travel to and from immigration offices and other relevant government offices to seek relevant stamps and approvals required to facilitate visa requests.
Facilitate paperwork process to seek relevant stamps and approvals from Hiring Managers in Vietnam.
Pre-empt and escalate delays/difficulties in visa related matters to Manager.
Engage with relevant external agencies and visa experts where necessary to provide a range of services to RMIT Vietnam, to support requests.
Ensure all requests, costs, cost centres are entered into Workday, and all relevant approvals are obtained before travel.
If required, support with flight tickets, hotel bookings, obtaining quotes for shipment of household goods, etc.
Support Mobility team in setting up and arranging mobility related forums and events
Uphold confidentiality and ensure due process is followed in all activities.
Continually review and implement process improvement.

KEY SELECTION CRITERIA

Bachelor Degree in a related field.
Demonstrated experience in providing high-level coordination and administration support in an HR or Mobility support function.
Strong experience in delivering excellent customer service across a wide range of internal and external customers.
Experience in using Workday or other related HR platforms is desirable.
Understanding of Vietnam Labour Code and/or Vietnam Immigration Law for foreign employees
Experience in a multi-national professional workplace
Excellent verbal and written communication skills in English and Vietnamese with a wide variety of stakeholders.
Strong organisational and planning skills and ability to set priorities.
Highly developed interpersonal skills, including coordination, liaison, negotiation, and multicultural communication.
Ability to work with confidential information.
Ability to work on own initiative and work under pressure.
Displayed approach to continual improvement and innovative business processes
Good knowledge and experience in using IT software such as Microsoft Word, Excel, and PowerPoint.

BENEFITS

Highly competitive gross salary depending on proven track record in meeting all the key selection criteria.
Annual leave 01 day per month
Accident Insurance 24/7
Free use of onsite gym
Library on campus and online - access to RMIT Australia online library

ENGLISH PROFICIENCY

English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS General 5.5 (or equivalent Linguaskill 150).

TO APPLY

Please submit your CV and cover letter addressing your suitability for this position by clicking on the 'Apply' link below.

Applications Close:

3 thg 10 2023 11.59 pm

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community. As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.

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Thông tin chung

Ngày hết hạn: 21/10/2023
Thu nhập: Thỏa thuận

Giới thiệu công ty Xem trang công ty

Đại học RMIT Việt Nam là chi nhánh tại châu Á của Đại học RMIT (đặt tại Melbourne) (link is external) - trường đại học lớn nhất của Úc. Trường giảng dạy các chương trình kinh doanh, kỹ thuật, và thiết kế, đồng thời tổ chức hàng loạt hoạt động ngoại khóa ấn tượng nhằm khuyến khích sinh viên mở rộng ...

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