Nhân Viên Sự Kiện (Event Assistant)

We are looking for a talented and motivated Event Assistant to join our Event team in a US-based Nutrition Company to organize excellent offline and virtual events for our members/distributors. You will be involved in every aspect of an event, from planning, executing to evaluating success afterwards.
Tasks & Responsibilities
• Facilitate company's weekly/monthly/quarterly meetings and events.
• Update and communicate event schedules with related departments. Work with key functions to prepare event paperwork/documents (PO, contracts, liquidations, etc.) and follow up approving and signing process
• Manage and monitor event ticketing system
• Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
• Negotiate with vendors to achieve the most favorable terms
• Manage all event operations (preparing venue, invitations, tools & equipment, etc.)
• Manage all event materials and stocks
• Conduct final checks at the day of the event (e.g. tables, technology) to ensure everything meets expected standards
• Oversee event happenings and act quickly to resolve problems
• Submit event reports as assigned. Keep filing the documents for auditing and reporting
• Handle other administrative works to ensure compliance and team's efficiency. Assist Event team with
schedule meetings and appointments, writing meeting minutes, data consolidation and analysis.
• Submit and follow up payment request of all event expenses
• Other tasks assigned by Event Supervisor/Event Manager.