Office Admin Cum ReceptionistFUJIFILM

As the Office Administrator cum HR Assistant, you will be responsible and ensure the overall smooth and well operation of office on daily basic and support some relevant tasks of HR department smoothly.
Office Administration (80%): be responsible for proposing administrative plan, arranging, organizing, and monitoring the administrative tasks relevant to the company operation.
Ensure day-to-day basic activities in the office will be operated smoothly, including office maintenance, office facilities, safety, aesthetics, cleanliness & security
Handle and administrate the reception.
Administrate the office supplies for current staffs and support the onboarding of new staffs to become fully integrated (which includes register motor parking, prepare working tools, name badge, business card, sim card, workstation, welcome kit etc.)
Arrange visa, work permit, and temporary residence card and/or any administrative works
Support preparing contract and perform payment for general office & HR expenses
Arrange and provide services related to transportation for all staffs' business trip (such as company cars, taxi cards, air ticket ect.)Receptionist: answer, screen & transfer incoming phone calls, welcome & escort visitors
Manage fixed assets including the process of tracking, monitoring, and overall managing the physical assets of FFVN's office and working tools. Ensure the process comes the management of an asset's maintenance protocols, inventory levels
Other duties as assigned
HR Assistant (20%):
Propose, support, and implement the employee engagement activities
Support employee branding activities and administrate the HR/ CRM systems
Support to build and nurture the professional, friendly, mutually supportive working environment, etc.
Other duties as assigned