Office Admin Manager

COMPANY BACKGROUND/CULTURE
Huawei is a leading global provider of information and communications technology (ICT) infrastructure and smart devices. We have 207,000+ employees and operate in over 170 countries and regions, serving more than three billion people around the world. We are committed to bringing digital to every person, home and organization for a fully connected, intelligent world.
Total R&D investment over the last decade now exceeds CNY977.3 billion.
In 2022, our total R&D spending was CNY161.5 billion, representing 25.1% of total revenue.
At the end of 2[protected info]+ employees, or 55.4% of our workforce, worked in R&D.
By the end of 2022, Huawei held a total of 120,000+ active patents.
KEY RESPONSIBILITIES OF THIS ROLE
In charge of Office Admin team management.
• Greeting and offering general support to clients and other executives who visit the office
• Maintaining the office processes and procedures, including scheduling and processing correspondence and paperwork and managing payroll
• Hiring, training, and managing the administrative staff
• Planning and organizing staff meetings and other internal events
• Creating and maintaining office expense and budget sheets and other related book-keeping tasks
• Coordinating, scheduling, and rescheduling appointments for individuals or teams
• Delegating duties to administrative support staff and supervising their work
• Planning and organizing on-site and off-site events and activities
• Developing and implementing operational and administrative systems
• Overseeing general business operations and preparing proper documentation for management
• Managing office equipment and supplies and ensuring new stock is ordered as and when required
• Allocating office resources and approving department purchases
• Providing support to staff and responding to their queries related to office management challenges
• Managing contact and negotiations with office vendors and service providers
• Arranging travel accommodations, including flights, hotels, and car rentals
• Managing company's restaurant for smooth operation
• Keeping an eye on the office facilities for repair and maintenance when needed
• Ensuring the company complies with the government's rules and regulation
• Other admin related tasks assigned by company