Office Administrator & Assistant - Urgent
HELIX COMMERCIAL
Địa điểm làm việc: Hồ Chí Minh
Hết hạn: 11/02/2024
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Mô tả công việc
We are an international trading company based in Ho Chi Minh City, currently seeking a dynamic, self-driven Office Administrator & Assistant. This role is office-based and reports directly to the Office Management. If you are eager to grow and learn, there are opportunities for career progression, by taking over other necessary responsibilities within our organization.
Our team culture is international, and we take pride in fostering a friendly environment built on teamwork. The ideal candidate will possess superior organizational skills, excellent communication capabilities, a knack for multi-tasking, problem-solving skills, and adaptability, along with a passion for ensuring smooth and efficient office operations.
Reception Management: Warmly receive visitors and handle incoming and outgoing calls, providing general information and directing queries to appropriate supervisors when necessary.
Schedule Management: Organize and maintain diaries, schedule meetings, and remind the manager of upcoming tasks, meetings, and deadlines.
Travel Coordination: Handle booking and arrangements for travel, transportation, and accommodation.
Document Preparation: Compile and prepare reports, presentations, and correspondence, including content creation for our website and social media accounts using graphic design tools.
Record Keeping: Oversee an efficient office filing system and database, manage and track expenses, official records, and documents.
Financial Management: Ensure the timely payment of recurring monthly expenses.
Vendor Relations: Liaise with courier companies, service providers, and various organizations to deliver or collect necessary documents.
Office Management: Oversee the supply of office stationery, manage renewals of rental contracts, and ensure that the front office/reception area is in pristine condition.
Driving Duties: Provide transportation for company members to meetings or events as required.
Translation Services: Act as a translator during meetings or for official documents, where necessary.
Personal Assistance: Aid the manager with personal tasks, both within and outside the office.
Miscellaneous Duties: Perform any other tasks assigned by management.
Our team culture is international, and we take pride in fostering a friendly environment built on teamwork. The ideal candidate will possess superior organizational skills, excellent communication capabilities, a knack for multi-tasking, problem-solving skills, and adaptability, along with a passion for ensuring smooth and efficient office operations.
Reception Management: Warmly receive visitors and handle incoming and outgoing calls, providing general information and directing queries to appropriate supervisors when necessary.
Schedule Management: Organize and maintain diaries, schedule meetings, and remind the manager of upcoming tasks, meetings, and deadlines.
Travel Coordination: Handle booking and arrangements for travel, transportation, and accommodation.
Document Preparation: Compile and prepare reports, presentations, and correspondence, including content creation for our website and social media accounts using graphic design tools.
Record Keeping: Oversee an efficient office filing system and database, manage and track expenses, official records, and documents.
Financial Management: Ensure the timely payment of recurring monthly expenses.
Vendor Relations: Liaise with courier companies, service providers, and various organizations to deliver or collect necessary documents.
Office Management: Oversee the supply of office stationery, manage renewals of rental contracts, and ensure that the front office/reception area is in pristine condition.
Driving Duties: Provide transportation for company members to meetings or events as required.
Translation Services: Act as a translator during meetings or for official documents, where necessary.
Personal Assistance: Aid the manager with personal tasks, both within and outside the office.
Miscellaneous Duties: Perform any other tasks assigned by management.
Yêu cầu
Proficiency in Microsoft Office Suite, Google Workspace, and PDF editing tools.
Experience with basic AI applications and graphic design tools.
Strong command of English and Vietnamese.
Excellent teamwork and communication skills.
Strong problem-solving skills and adaptability.
Experience with basic AI applications and graphic design tools.
Strong command of English and Vietnamese.
Excellent teamwork and communication skills.
Strong problem-solving skills and adaptability.
Quyền lợi
Attractive income with 13th month salary.
Full social insurance and health insurance according to the Vietnamese law.
Promotion opportunities along with personal development and management skills.
Other benefits based on ability and time devoted to the business.
Full social insurance and health insurance according to the Vietnamese law.
Promotion opportunities along with personal development and management skills.
Other benefits based on ability and time devoted to the business.
Thông tin khác
Cấp bậc
Nhân viên
Kinh nghiệm
Dưới 1 năm
Số lượng tuyển
1 người
Hình thức làm việc
Toàn thời gian
Giới tính
Không yêu cầu
Nhân viên
Kinh nghiệm
Dưới 1 năm
Số lượng tuyển
1 người
Hình thức làm việc
Toàn thời gian
Giới tính
Không yêu cầu
Thông tin chung
- Ngày hết hạn: 11/02/2024
- Thu nhập: Thỏa thuận
Giới thiệu công ty
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Helix Commercial Limited: Your Dependable Partner in Global Commodities Trade
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