Mô tả công việc
•Front Desk & Welcoming: Be the first point of contact for the company. Welcome guests, suppliers, and partners with an excellent presence and professional attitude.
•Travel Management: Book flights, hotels, restaurants, and arrange transportation for all team business trips (domestic and international).
•Office Management: Manage all office supplies, ensuring we are always stocked with drinking water, coffee, stationery, and cleaning supplies. Liaise with building management (Me Linh Point Tower) for any maintenance needs.
•Basic Accounting & Expenses: Track and organize all office expenses. Assist the Director with travel reimbursement processes and keep accurate records of receipts and invoices.
•Basic HR Tasks: Keep track of team attendance, annual leave, and days off. Assist with basic HR documentation such as drafting salary increase letters, organizing team events, and providing basic support during recruitment processes.
•Executive Support: Assist the Director in managing and following up on their daily agenda and scheduling meetings.
Yêu cầu
•Education (Academic Background): A Bachelor's degree is highly preferred. Ideal majors include Business Administration, English Language, Human Resources, Accounting, or Hospitality Management.
•Experience: 2 to 5 years of proven experience as an Office Manager, Executive Assistant, or Senior Receptionist, preferably within a multinational environment, sourcing office, or trading company.
•Language Proficiency: Fluent in both written and spoken English. This is non-negotiable, as they will be communicating with the headquarters in Mexico, handling international travel bookings, and assisting a foreign Director. Native Vietnamese is required for local supplier negotiations.
•Basic Accounting & Math Skills: Must be highly numerate and comfortable handling expense reports, petty cash, travel reimbursements, and basic budgeting.
•Technical Tools: Advanced proficiency in Microsoft Office. Strong Excel skills are mandatory for expense tracking and attendance records. Familiarity with calendar management (Google Calendar) is essential.
•HR Knowledge: Basic understanding of Vietnamese labor regulations regarding annual leave, holidays, and basic payroll documentation (like drafting salary increase letters or offer letters).
•Soft Skills & Attributes: Impeccable personal presentation and professional etiquette. High level of discretion and trustworthiness, as they will handle confidential salary and expense information. Extremely organized, detail-oriented, and capable of anticipating the office's needs before they arise.
Quyền lợi
Thưởng
13 Month salary bonus
Máy tính xách tay
Working laptop provided by the company
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Nơi làm việc
- 02 Ngô Đức Kế, St, Sai Gon, Ho Chi Minh, Vietnam