Office Administrator & Executive Assistant

•Education (Academic Background): A Bachelor's degree is highly preferred. Ideal majors include Business Administration, English Language, Human Resources, Accounting, or Hospitality Management.
•Experience: 2 to 5 years of proven experience as an Office Manager, Executive Assistant, or Senior Receptionist, preferably within a multinational environment, sourcing office, or trading company.
•Language Proficiency: Fluent in both written and spoken English. This is non-negotiable, as they will be communicating with the headquarters in Mexico, handling international travel bookings, and assisting a foreign Director. Native Vietnamese is required for local supplier negotiations.
•Basic Accounting & Math Skills: Must be highly numerate and comfortable handling expense reports, petty cash, travel reimbursements, and basic budgeting.
•Technical Tools: Advanced proficiency in Microsoft Office. Strong Excel skills are mandatory for expense tracking and attendance records. Familiarity with calendar management (Google Calendar) is essential.
•HR Knowledge: Basic understanding of Vietnamese labor regulations regarding annual leave, holidays, and basic payroll documentation (like drafting salary increase letters or offer letters).
•Soft Skills & Attributes: Impeccable personal presentation and professional etiquette. High level of discretion and trustworthiness, as they will handle confidential salary and expense information. Extremely organized, detail-oriented, and capable of anticipating the office's needs before they arise.