Office Administrator

Reports to: US Headquarters, San Francisco office
Job Summary:
The Office Administrator is responsible for managing and coordinating office activities to ensure efficient and effective operation. This role involves handling communication, organizing schedules, maintaining office supplies, managing documentation, and providing general administrative support to ensure the smooth day-to-day running of the office.
Responsibilities:
• Manage office supplies and ensure inventory levels are adequate.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff.
• Prepare, format, and proofread internal and external documents and reports.
• Assist with invoicing, accounts payable, and budget tracking.
• Maintain a filing system for documents and ensure easy access to records.
• Greet visitors, clients, and employees, directing them as needed.
• Assist HR with employee-related tasks and onboarding processes.
• Meeting Via Zoom with US office and China office regularly.
• Organize events and assist with project coordination as needed.