Office Manager cum Personal Assistant to CEO
DIGI-TEXX VIETNAM LTD.
Địa điểm làm việc: Hồ Chí Minh
Hết hạn: 16/08/2024
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- Giới thiệu công ty
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Mô tả công việc
Mô tả Công việc
The Office Manager cum Personal Assistant to the CEO will play a crucial role in providing high-level administrative support to the CEO, ensuring efficient office operations. Responsibilities include managing the CEO's schedule, coordinating meetings, handling communications, overseeing purchasing processes, and managing office operations. The role requires strong organization skills, proactivity, and the ability to maintain confidentiality
Job Responsibilities
Office management and Purchasing
Be responsible for creating a safe, clean and professional working physical environment.
Ensure the smooth operation of the office by overseeing administrative tasks, managing schedules, handling communications, and supporting various office functions
Manage the purchasing process including the buying, selling and distributions aspects of the company; manage daily purchasing activities, supervising staff and allocating tasks.
Maintain the supplier database, purchase records and related documentation.
Ensure that all procured items meet the required quality standards and specifications, determine quantity and timing of deliveries.
Identify ideal suppliers based on quality, cost and reliability; seek and partner with reliable vendors and suppliers.
Consult decision makers about the purchasing strategy; implement improvements to existing purchasing processes and delivery systems; develop and implement purchasing strategies and policies.
Coordinate with inventory control to determine and manage inventory needs.
Personal Asisstant to CEO
Administrative Support: manage the CEO's schedule, coordinate meetings, take note of meeting minutes and handle communications on behalf of the CEO.
Information Management: organize and maintain important documents, files, and records; prepare reports, presentations, and briefing materials for the CEO.
Communications: handle messages, answering queries, and managing correspondence with employees, external and internal stakeholders
Project Management: coordinate and manage special projects or initiatives as assigned by the CEO, including research, analysis, and coordination with various teams.
Confidentiality: maintain a high level of confidentiality and discretion.
Travel Arrangements: Coordinating travel plans, including booking flights, hotels, and transportation
Decision Support: assist in gathering data and information to support the CEO in decision-making processes: research, analysis, and preparing relevant materials.
Problem Solving: Being resourceful and proactive in resolving issues or challenges that arise within the scope of the CEO.
Other administrative tasks as required to support the CEO / BOM(if any)
Be responsible for creating a safe, clean and professional working physical environment.
Ensure the smooth operation of the office by overseeing administrative tasks, managing schedules, handling communications, and supporting various office functions
Manage the purchasing process including the buying, selling and distributions aspects of the company; manage daily purchasing activities, supervising staff and allocating tasks.
Maintain the supplier database, purchase records and related documentation.
Ensure that all procured items meet the required quality standards and specifications, determine quantity and timing of deliveries.
Identify ideal suppliers based on quality, cost and reliability; seek and partner with reliable vendors and suppliers.
Consult decision makers about the purchasing strategy; implement improvements to existing purchasing processes and delivery systems; develop and implement purchasing strategies and policies.
Coordinate with inventory control to determine and manage inventory needs.
Administrative Support: manage the CEO's schedule, coordinate meetings, take note of meeting minutes and handle communications on behalf of the CEO.
Information Management: organize and maintain important documents, files, and records; prepare reports, presentations, and briefing materials for the CEO.
Communications: handle messages, answering queries, and managing correspondence with employees, external and internal stakeholders
Project Management: coordinate and manage special projects or initiatives as assigned by the CEO, including research, analysis, and coordination with various teams.
Confidentiality: maintain a high level of confidentiality and discretion.
Travel Arrangements: Coordinating travel plans, including booking flights, hotels, and transportation
Decision Support: assist in gathering data and information to support the CEO in decision-making processes: research, analysis, and preparing relevant materials.
Problem Solving: Being resourceful and proactive in resolving issues or challenges that arise within the scope of the CEO.
Other administrative tasks as required to support the CEO / BOM(if any)
The Office Manager cum Personal Assistant to the CEO will play a crucial role in providing high-level administrative support to the CEO, ensuring efficient office operations. Responsibilities include managing the CEO's schedule, coordinating meetings, handling communications, overseeing purchasing processes, and managing office operations. The role requires strong organization skills, proactivity, and the ability to maintain confidentiality
Job Responsibilities
Office management and Purchasing
Be responsible for creating a safe, clean and professional working physical environment.
Ensure the smooth operation of the office by overseeing administrative tasks, managing schedules, handling communications, and supporting various office functions
Manage the purchasing process including the buying, selling and distributions aspects of the company; manage daily purchasing activities, supervising staff and allocating tasks.
Maintain the supplier database, purchase records and related documentation.
Ensure that all procured items meet the required quality standards and specifications, determine quantity and timing of deliveries.
Identify ideal suppliers based on quality, cost and reliability; seek and partner with reliable vendors and suppliers.
Consult decision makers about the purchasing strategy; implement improvements to existing purchasing processes and delivery systems; develop and implement purchasing strategies and policies.
Coordinate with inventory control to determine and manage inventory needs.
Personal Asisstant to CEO
Administrative Support: manage the CEO's schedule, coordinate meetings, take note of meeting minutes and handle communications on behalf of the CEO.
Information Management: organize and maintain important documents, files, and records; prepare reports, presentations, and briefing materials for the CEO.
Communications: handle messages, answering queries, and managing correspondence with employees, external and internal stakeholders
Project Management: coordinate and manage special projects or initiatives as assigned by the CEO, including research, analysis, and coordination with various teams.
Confidentiality: maintain a high level of confidentiality and discretion.
Travel Arrangements: Coordinating travel plans, including booking flights, hotels, and transportation
Decision Support: assist in gathering data and information to support the CEO in decision-making processes: research, analysis, and preparing relevant materials.
Problem Solving: Being resourceful and proactive in resolving issues or challenges that arise within the scope of the CEO.
Other administrative tasks as required to support the CEO / BOM(if any)
Be responsible for creating a safe, clean and professional working physical environment.
Ensure the smooth operation of the office by overseeing administrative tasks, managing schedules, handling communications, and supporting various office functions
Manage the purchasing process including the buying, selling and distributions aspects of the company; manage daily purchasing activities, supervising staff and allocating tasks.
Maintain the supplier database, purchase records and related documentation.
Ensure that all procured items meet the required quality standards and specifications, determine quantity and timing of deliveries.
Identify ideal suppliers based on quality, cost and reliability; seek and partner with reliable vendors and suppliers.
Consult decision makers about the purchasing strategy; implement improvements to existing purchasing processes and delivery systems; develop and implement purchasing strategies and policies.
Coordinate with inventory control to determine and manage inventory needs.
Administrative Support: manage the CEO's schedule, coordinate meetings, take note of meeting minutes and handle communications on behalf of the CEO.
Information Management: organize and maintain important documents, files, and records; prepare reports, presentations, and briefing materials for the CEO.
Communications: handle messages, answering queries, and managing correspondence with employees, external and internal stakeholders
Project Management: coordinate and manage special projects or initiatives as assigned by the CEO, including research, analysis, and coordination with various teams.
Confidentiality: maintain a high level of confidentiality and discretion.
Travel Arrangements: Coordinating travel plans, including booking flights, hotels, and transportation
Decision Support: assist in gathering data and information to support the CEO in decision-making processes: research, analysis, and preparing relevant materials.
Problem Solving: Being resourceful and proactive in resolving issues or challenges that arise within the scope of the CEO.
Other administrative tasks as required to support the CEO / BOM(if any)
Yêu cầu
Yêu Cầu Công Việc
Bachelor's degree in Business Administration, Management, or related field.
Proven at least 3 years of experience as a personal assistant and/or office manager.
Strong organizational and time-management skills.
Excellent verbal and written communication skills.
Proficiency in English (German language is a plus)
Proficiency in MS Office (Word, Excel, PowerPoint).
Ability to handle sensitive information with discretion and confidentiality.
Strong problem-solving skills and the ability to be resourceful and proactive.
Experience in purchasing and supplier management is a plus.
Bachelor's degree in Business Administration, Management, or related field.
Proven at least 3 years of experience as a personal assistant and/or office manager.
Strong organizational and time-management skills.
Excellent verbal and written communication skills.
Proficiency in English (German language is a plus)
Proficiency in MS Office (Word, Excel, PowerPoint).
Ability to handle sensitive information with discretion and confidentiality.
Strong problem-solving skills and the ability to be resourceful and proactive.
Experience in purchasing and supplier management is a plus.
Quyền lợi
Chế độ bảo hiểm
Du Lịch
Chế độ thưởng
Chăm sóc sức khỏe
Đào tạo
Tăng lương
Nghỉ phép năm
CLB thể thao
Du Lịch
Chế độ thưởng
Chăm sóc sức khỏe
Đào tạo
Tăng lương
Nghỉ phép năm
CLB thể thao
Thông tin khác
Bằng cấp:
Đại học
Độ tuổi:
Không giới hạn tuổi
Lương:
Cạnh tranh
Đại học
Độ tuổi:
Không giới hạn tuổi
Lương:
Cạnh tranh
Thông tin chung
- Ngày hết hạn: 16/08/2024
- Thu nhập: Thỏa thuận
Giới thiệu công ty
Xem trang công ty
DIGI-TEXX VIETNAM, 100% Germany invested company, located in Quang Trung Software City, Ho Chi Minh City. DIGI-TEXX is specializing in BPO, digitization, data entry, image processing, invoice processing, layout & design. DIGI-TEXX is a professional, dynamic and competitive working environment such ...
Quy mô công ty
Từ 1000 - 5000 nhân viên
Việc làm tương tự
CÔNG TY TNHH PHÁT TRIỂN THƯƠNG HIỆU VÀ DỊCH VỤ KẾT NỐI BÁN LẺ CHÂU Á
Thỏa thuận
20/10/2024
Hồ Chí Minh
hỗ trợ doanh nghiệp
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