Officer Administration

Receptionist: 30%
• Welcome guests/visitors by courtesy, elegance, and good attitude.
• Provide basic and accurate information in-person and via phone/email to tenants/customers.
• Handle daily vehicles parking registration or cancellation from receiving the forms, provide the cards to transfer the information to parking manager on time and accurately.
• Manage Tea Lady to serve mineral water/coffee/etc. for visitors.
• Collect and deliver letters, etc. for all employees, keep tracking those letters and record/report of service express monthly fee.
• Maintain office area in a good and high-end working environment by coordinating with cleaning, security, or other sub-contractors and building management. Monitor visitor access and maintain security awareness.
• Ensure reception area is tidy and presentable.
Administrative: 70%
• Taking care of office operations to ensure the office operates smoothly. This includes facilities management, fixed asset control & inventory, office cleaning & inspection and office fit out & renovation.
• Managing a team of several tea ladies to make sure office hygiene and cleanliness.
• Follow up and control corporate contracts with hotel, car-taxi card, air ticket, office equipment, drinking water, office furniture, cleaning service, pest control and express service.
• Internal & external meeting, workshop arrangement (setting up meetings, organizing lunches, conference calls, etc.).
• Logistics overseas & domestic travel arrangement. This includes booking air tickets, organizing appropriate transport, hotel reservations, accommodation booking, pick-up service, visa if needed.
• Logistics support of internal celebrations and events.
• Order, provide and monitor office supplies, stationery, and equipment.
• Be responsible for legal documents of Expats such as: visa and resident card, work permit (if needed).
• Other duties assigned by line manager.