Officer, Travel Desk

Duties may include, but are not limited to:
AIRLINE/HOTEL BOOKINGS
Manage the travel plans for all employees, experts, and executives, including but not limited to arranging airline tickets, transportation, and hotel bookings.
Timely update any changes from the airline or urgent change requests from employees, and plan for the next flight schedule.
Coordinate and email travel plans and trip details to relevant parties.
Collaborate with administrative staff/department assistants to consolidate approved business travel requests and flight tickets for the payment process.
Negotiating preferred rates with vendors of direct travel.
Maintain and promptly address feedback from relevant parties when necessary.
Monitor and compile travel expense reports, necessary documents, and submit them to the Finance-Accounting department.
Keep track of cooperative agreements with hotels, travel agencies, and transportation providers (if any).
Update the monthly travel expense report.
Communicate with agents about airport reception service.
ENTRY/EXIT VISA
Handle visa-related requests accurately, promptly, and in accordance with internal procedures.
Take responsibility for processing associated fees.
Perform other assigned tasks related to this area.