[Online/HCM] Công Ty Phát Triển Và Phát Hành Game Đa Quốc Gia Gameloft Tuyển Dụng Office Admin Assistant Full-time 2023

Job Description
Job Purpose
As a part of Admin division, your main missions consist of
To implement operations, policies and processes regarding office management;
To support the whole OA team and having an ear for listening our staff's idea and request;
To maintain office daily services, assist company activities, events, contribute to create a good working environment for staff and keep a good image of the studio inside;
Principal Accountabilities
General Office Management
Reception
Greet visitors and direct them to appropriate staff; answer incoming phone calls and transfer them to relevant staff;
Prepare distribution the incoming and outgoing mails;
Ensure the good condition and delivery of our consumable items (water, coffee machine, medicine chests in the studio);
Coordinate the whole process of ordering overtime food;
Advise to improve the office area, especially the common space;
Manage the office supplies / stationeries stock and order;
Prepare the phone and taxi voucher and track the taxi card usage;
Coordinate your work with your Tea Lady, to manage the area and assets.
Office Management
Support by coordinating our needs/request for the maintenance, office equipment, office assets and facilities such as electricity, machines, office furniture, facilities, air conditioners; meeting rooms, etc.;
Support on OM team for business trips;
Support to the Operative OM team by liaising with the building management, for facilities such as parking access, lift form for service and delivery, toilet maintenance etc.;
Support about Team building's process, Entertainment Allowance, Extra Insurance claim;
Maintain records for office space and office map;
Coordinate the issuance of office assets for staff and visitors (access cards, printing name cards and standee, mugs, keys...);
Monthly maintain an updated repertory list of vendors and general contacts.
Other Tasks
Support on logistics for the company events, activities, contests, clubs as required;
Follow up office contracts such as the insurance, rental contacts, etc.;
Prepare the payment requests, scan invoices, record the monthly payments;
Advise the management on changes or solutions to improve the office management when necessary;
Support on OM team for other tasks, upon the actual adaption and readiness of the job holder;
Assist on reporting process;
Perform other ad hoc tasks as needed.
Qualifications
Knowledge
Proficiency in MS Word, MS Excel, e-mail, internet, etc.;
Good command of English in reading, writing, listening and speaking;
Good knowledge of general administration and office protocol;
Good knowledge of principles and practices of the company.
Skills
Good organization skills;
Strong communication and interpersonal skills;
Good analytical and problem solving skills;
Have a sense of creative ideas for improving office culture and facilities.
Attitude
Good sense of responsibility and teamwork;
Open to learn and to have a strong service mindset;
Professional conduct with a flexible and versatile working way;
Always positive and willing to help by improving the working environment with a "think out-of-the-box" eye.
Additional Information
Recruitment Process
(1) 30-minute Call. Only qualified candidates will be contacted by our recruiters,
(2) Test (TBD),
(3) 1-hour Interview,
(4) Offer.
Work Location and Hour
Work location 26 Ung Van Khiem, Binh Thanh, HCMC (hybrid).
Work hours 0830 A.M. - 0600 P.M, Monday to Friday.
What We Offer
An attractive monthly salary alongside Tet and other performance bonuses.
100% coverage of mandatory insurances (SI, HI, UI), as well as an extra healthcare insurance.
Various training packages, including annual training (1), sponsorship training (2) and e-learning (3).
12 days of paid annual leave, 5 days of paid sick leave, 12 days of paid holiday leave (including 1 day for Christmas).
Hybrid working model.
A monthly allowance to cover electricity and Internet bills.
A range of policies of support employees physically, mentally and emotionally while working from home.
A dynamic workplace environment, with over 18 nationalities, where hundreds of world-renowned game titles were born.
Opportunities to train with experts and develop yourselves.
An open-space office, a cafeteria, a terrace and a Gaming Area.
Other benefits from one of the best employers in Vietnam.
APPLY HERE