Operation Assistant

1. Executive & Coordination Support
Manage CEO's schedule, meetings, and daily priorities
Prepare meeting agendas, take minutes, and follow up action items
Coordinate and work closely with key stakeholders (CEO, Head of HR, Head of Accounting) to ensure tasks are executed on time and aligned with priorities
2. Office Administration & Operation
Manage office documents, contracts, and company seal
Handle administrative paperwork, approvals, and document filing
Manage office supplies, vendors, and monthly expenses
Ensure office environment is well-organized and operational
3. Finance & Logistics Support
Collect and manage invoices, payment requests, and expense tracking
Work with accounting for monthly documentation
Support booking travel (flights, hotels) and business trips
Handle bank transactions when required
4. Internal Activities & Employee Support
Support internal events, team building, company activities
Support onboarding logistics (equipment, workspace, assets)
Manage company assets and inventory