Operations & Admin Manager

* Key focuses / projects for this role:

- New centre expansion including site feasibility, selection, construction, set up and handover

- Centre assets, maintenance and safety support (asset, infra and vehicle management)

- Purchasing, outsourcing and supplier contract support and management

- Book inventory POLY Vietnam nationwide: Import and Export management; and Teaching material purchasing management

- Administrative and IT support for all POLY departments

* General abilities:

- Coordinate internal resources and third parties/vendors for the flawless execution of multiple projects

- Ensure that all projects are delivered on-time, within scope and within budget

- Assist in the definition of project scope and objectives, involving all relevant internal stakeholders and ensuring technical feasibility

- Ensure resource availability and allocation

- Develop a detailed project plan to monitor and track progress

- Manage changes to the project scope, project schedule, and project costs using appropriate verification techniques

- Measure performance using appropriate project management tools and techniques

- Report and escalate to management as needed

- Manage the relationship with the client and relevant stakeholders

- Perform risk management to minimize potential risks

- Establish and maintain relationships with third parties/vendors

- Create and maintain comprehensive project documentation

- Meet with clients to take detailed ordering briefs and clarify specific requirements of each project

- Delegate project tasks based on junior staff members' individual strengths, skill sets, and experience levels

- Track project performance, specifically to analyze the successful completion of short and long-term goals

- Meet budgetary objectives and make adjustments to project constraints based on financial analysis

- Develop comprehensive project plans to be shared with clients as well as other staff members

- Use and continually develop leadership skills

- Perform other related duties as assigned

- Develop spreadsheets, diagrams and process maps to document needs