Personal Assistant to Head Teacher (PA to HT)

General
• To perform duties and attend meetings to take minutes and assist the Head Teacher as reasonably required.
• To participate in the school's performance management programme.
• To undergo in-service training where required.
• To observe and implement current school policies, procedures, and good practice.
• To carry out such particular duties as the Head Teacher may reasonably direct from time to time.
Specific Responsibilities
• Managing Head Teacher's diary and appointments including incoming communications as necessary e.g. telephone, email, post, visits, etc.
• Manage incoming correspondence referring on as appropriate; screening telephone calls, enquiries, and requests, and handling them as appropriate.
• Supporting the Head Teacher's management of administrative duties including inputting and analysis of student assessments and preparing necessary documents e.g. reports.
• Support the Head Teacher with the management and organisation of budgets.
• Manage the setup and running of the CCA programme, including liaising with CCA providers, parents, and the Director of Sport.
• Organise and file paperwork, documents, and computer-based information.
• Receive visitors on behalf of the Head Teacher.
• Provide translation in meetings as and when necessary.
• Undertake liaison between the Head Teacher and school admin team, teaching staff, parents, and the local community in general.
• Arrange accommodation/travel for meetings, preparation and distribution of agendas and paperwork and minute taking for meetings as requested.
• Support the Head Teacher in relation to professional learning agenda and Performance Management.
• To assist in the publication of the school's weekly, termly, and yearly marketing materials (updates via weekly highlights, Kaleidoscope, handbooks, Yearbook, etc.).
• To work with marketing to provide necessary information for the school's website and other marketing materials.
• Provide administrative support for the Primary Leadership Team as directed by the Head Teacher
• Follow up and submit supply teacher and overtime timesheets to HR monthly
• To assist the purchasing officer and the facilities officer to follow up on overseas order distribution
• To assist with school photo organisation
• To coordinate the overseas orders from phase coordinators and curriculum and department coordinators.
• Support the primary receptionist to ensure parental requests and concerns are dealt with in a timely manner
• Support all other departments as necessary; facilities, admissions, reception, teaching staff, resources, nurse.