Personal Assistant

• Manage the General Manager's diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings
• Screen/handle telephone calls, appointments, mails and emails and take action accordingly
• Take minutes at the Executive Committee Meeting
• Provide a bridge for smooth communication between the Executive Office and internal departments, demonstrating leadership to maintain credibility, trust and support with managers and staffs
• Translate and interpret in meetings, and follow items in meeting minutes on behalf of GM/HM
• Prepare and manage correspondences with internal and external parties for General Manager's signature
• Complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letter, proposal, personal correspondence, presentation documents and other tasks that facilitate GM ỏ HM's ability to effectively lead the Hotel
• Attend to requests from divisional, corporate or owners offices and facilitate it accordingly
• Attend to residents/patrons' special requests or complaints that are directed to the General Manager
• Co-ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly
• Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations, Owners e.g. leave application forms, travel approval forms, expense claims reports, etc.
• Maintain systematic up-to-date filing and tracing systems
• Maintain and update Executive Committee and Department Heads' leave record
• Maintain and update 'Manager-On-Duty' schedule
• Be able to collate information from variable reports or proposals, clarify information to develop adhocs or analytic report for GM/ HM to review
• Prepare monthly financial data reports or other reports as requested by General Manager and/or Hotel Manager
• Maintain confidentiality of sensitive matters/issues
• Manage and upkeep the functionality and cleanliness of the office
• Ensure adequate stock of office stationery
• Maintain a high level of professionalism and project a positive image of the organization.