PR and Event Executive

This role is responsible to support for the coordination and management of communications and events.
KEY ACCOUNTABILITIES:
* PR and Communications:
- To support the local communications management in the Vietnam market, in accordance to regional and global strategies for PR, Advertising, Events and Consumer Management
- Provide reporting and co-ordination support to the planning and execution of communications related strategies and activities.
- Process invoices and update expenditure reports.
- Prepare and submit key reports to Regional/Corporate teams as and when required
- Assist in arrangements for local celebrities and social media influencers
- Preparation and dissemination of press materials and the coordination of delivery of materials to and from Vietnam
- Liaise with Press for feature stories and coverage
- Respond to Press queries on product information (Eg. Prices and materials etc)
- Consolidation of monthly PR summary highlights, competitor editorial highlights
- Send weekly key clipping reports to Regional / Corporate teams and upload clippings to HQ portal
- Coordinate press loan schedule and deliveries locally and regionally
- Organize monthly magazines
- All other administrative support
* Advertising:
- Support the regional team in the planning of media plans, creative rotations, and translations
- Work with media agency to keep media plan (online Media Management System) updated
- Submit production requests to HQ for advertising materials
- Liaise with landlords to secure advertising spaces
* Client Engagement
- Coordinate and support CE department related tools, gifting orders/needs and update PPTs
- CE Gifting & Activity/event tools coordination within SA&P region
- Day to day CE administrative work
- Mailing label generation and sending out of gifts and collaterals (catalogues, profile cards, Thank you cards, Gifting arrangement)
- Tracking of invoice expenditure and keeping track of actualization
- Freight or logistic tracking and coordination
- Support local superior on Customer Engagement activities/ event matters and special projects rolled out upon request
- Proactively monitor competitors' activities, and propose disruptive ideas that actively engages local clients
* Events
- Preparation of proposals and event run down
- Work closely with the various Departments in the execution of events and activities (Eg. Merchandising, VM, Retail etc)
- Preparation and submission of post-event reports