- Conducting research on potential products, vendors, and services, and comparing price and quality to ensure the best deal
- Reporting to superiors the information related to the chosen supplier for Board of Director review and approval
- Monitoring stock levels and place orders as needed.
- Liaising with delivery and warehouse teams to ensure goods are received on time
- Storing information about suppliers according to the company's regulations.
- Updating all records of purchased products
- Regular monitoring and evaluation of supplier performance
- Comparing and evaluating offers from suppliers
- Negotiating sale agreements and supply contracts in ways that benefit company
- Preparing reports on purchases, including cost analysis for report to superior
- Ensuring revenue-expenditure balance
- Proposing related solutions to save costs and improve work efficiency.
- Implementation process:
- Receiving purchase requests from relevant production departments
- Determine
purchasing requirements in terms of quantity, type, size or specifications required to order
- Contact suppliers; report to superiors to make a request for advance purchase
- Monitoring the delivery and receipt of goods
- Inspecting purchased products upon delivery and reporting any issues timely.
- Sign and check related invoices and documents. Ensure accuracy and completeness to transfer to Accounting
- Send order information to relevant departments to receive goods according to company regulations
- Periodically review purchasing and delivery activities for suppliers
- Resolve and report to superior about problems if any in a timely manner
- Performs other related duties as assigned
- Bachelor's Degree in Logistics, Business Administration, Engineering or relevant field
- 1+ years of experience in a purchasing role
- Experience in Mechanical field
- Good English
- Proven work experience as a Purchasing Officer, Purchasing Agent or similar role
- Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors)
- Strong communication, negotiation, and persuasion skills
- Analytical and mathematical capabilities to compare prices and quantities and consider vendor contract terms
- Understanding of supply chain procedures
- Ability to evaluate market conditions and various suppliers
- Willingness to make quick and thoughtful decisions on behalf of the business
- Hard working, responsible, being able to withstand work pressure
- Honest, agile, enthusiast
- Ability to teamwork and work independently, carefully
- Proficient in Microsoft Office (Word, Excel, Powerpoint, Outlook, ...).