Production and Operation Intern

Happiness Saigon is hiring a Production Administration Intern
STOP SEARCHING, YOU JUST FOUND HAPPINESS.
Right here. We are Happiness Saigon.
Yes, we named our company Happiness.
Why? We believe Happiness is the ultimate rebellion. Against negativity. Against impossibilities.
Let us introduce ourselves. We are an award-winning creative consultancy agency based on Saigon, operating for partners in Vietnam and across Asia.
You'll find Happiness in knowing we won:
Top 3 of Agency of the Year in Vietnam for the 8th time in a row
1 x GOLD Independent Agency of the Year Vietnam and 1 x SILVER Creative Agency of the Year Vietnam in 2023, at Campaign Asia
No.1 Vietnam-based agency in The Drum World Creative Rankings 2023
But also, in knowing that awards are part of the journey, not the destination.
SO, HOW WOULD THIS ACTUALLY MAKE YOU HAPPY?
Of course, you're looking through all these job descriptions to find something that'll make you truly happy. Right?
Well, we believe in doing everything to make people happy.
Because happy people make great work, and great work is what makes people happy.
So, here's your Happiness checklist to be a part of our pool of talents:
Work together with an unconditionally inclusive and diverse team of 90+ happy people
Enjoy a competitive salary under clear contractual terms
A work-from-anywhere option, applying our '100% Freedom 200% Responsibility' policy
Work in an environment that is positive, that cares about your growth, health, mental well-being, and with a 'work smart' vs 'work hard' ambition
Work with a team of people who are 'good' (good human beings) and 'good' (professional, and the best at what they do
A chance to be your most creative, happy self.
Some people spend a lifetime looking for happiness. You found it.
Are you a final-year student with a passion for organization, attention to detail, and the ability to manage contracts and financial processes efficiently? If so, a Production Administration Intern job might be for YOU, if:
You have:
Final-year student or graduate with a degree in Economics, Finance, Legal, or a related field;
Be able to work full-time for a period of 6 months;
Excellent written and spoken skills in English and Vietnamese;
Great knowledge of Excel and analytical skills, rigor and attention to detail;
Honesty and integrity to handle sensitive or confidential information.
Experienced in dealing with submission processes to authorities is a plus.
You're good at:
As a Production Administration Intern, you'll play a critical role in ensuring efficient processes for the Production Team, with responsibilities such as:
Assist in setting up contracts and ensure they pass Quality Control (QC) checks before submission to the legal team;
Follow up with the legal team to obtain necessary approvals;
Monitor and follow up on supplier payments to ensure timely processing;
Create Purchase Orders (POs) in our internal system;
Provide accurate documentation for the PO creation process and requesting payment;
Streamline processes for the Production team, with a particular focus on urgent deposits and payments;
Deal with suppliers (suppliers relationship), including negotiating and adjusting terms when necessary.
You're extra awesome at:
Identifying process improvements and implementing solutions to enhance efficiency.
Handling multiple tasks under tight deadlines without compromising accuracy.
Building strong relationships with internal teams and external suppliers to ensure seamless collaboration.
Taking initiative to address challenges proactively and suggesting innovative approaches.
Communicating complex financial or legal information clearly and concisely.
Staying organized and focused, even in a fast-paced, creative environment.
So, are you ready to join the amazing team of Happiness Angels?
Whether you are fresh out of art school or growing a beard, make sure we can see where you picked up your superpowers in your CV at [email protected].