Project Admin (Experience in B2B)

1. Executive Administrative
Handle daily administrative tasks for Senior Managers.
Answer calls, handle inquiries, and resolve issues per department policies.
Maintain and update the central contract filing system.
Prepare and distribute regular internal and external reports.
Coordinate meetings, take minutes, and follow up on actions.
Schedule and manage calendars, appointments, and travel plans.
Assist in finalizing service agreements as backup for contract support.
Manage records, ensure compliance, and handle information requests.
Execute special events, projects, and assignments as needed.
2. Business Development Coordinator / Bidding:
Prepare sales documents, Pre-Qualification Questionnaire, tender returns. Follow bid timelines. Coordinate client clarifications.
Create proposals, presentations with business development team.
Build relationships with key decision-makers.
Lead client interactions for facilities management.
Research data for bids.
Work with sourcing team for vendor quotes and cost comparisons.
Liaise with subcontractors for bids.
Build prospect database, make cold-calls/emails.
Understand service lines and value propositions.
Oversee sales process: qualification, proposal, pricing, negotiation.
Onboard new clients (create client/project codes).