Project Admin

· Synthesis of the construction schedule, the volume of work performed during the day;
· Take care all client liaison related to the project schedule;
· Attend initial project meetings to know project relevant client team and way of work;
· Take/ check meeting minutes of each meeting and distribute to the involved parties, record deliverables;
· Collect and check all document, document control.
· Prepare records delivery;
· Monitoring the implementation of the project personnel, attendance, expense accounts;
· Implementation of office operations, project logistics;
· Check English spelling + grammar of all documents & Translation from Vietnamese into English and vice versa;
· Check time record of each team member, prepare project time tracking and warn if time spend is over budget;
· Prepare Tender prequalification for submission;
· Coordinate with team for preparation of Final Acceptance as well as support for completion As-built document if required.
· Prepare weekly project tracking list ;
· Do the other task as required by the line manager.
(*)Key role and responsibility on project
· Submit, record project documents in accordance with ISO and regulations of companies.
· Provide full admin support to the project team and coordinate relevant department to ensure the smooth running of the project operation (logistic, hotel, transportation, etc.)
· Monitoring, recording, and control all project documents efficiently including print, scan documents
· Check and verify claim & invoice of project team as well as making payments when be required
· Monitor and record material import and export at site.