Project Assistant (PA)

CNGRA (Company) is an investor and developer in the commercial and industrial rooftop solar business in the Southeast Asia, primarily Vietnam and Indonesia. We are currently seeking an supportive and competent Project Assistant to assist the Project Management team in developing the solar projects.
The Project Assistant will mainly focus in managing the projects documents through the project life cycle and supporting other team members to do claim after business trip.
The PM will be based in Ho Chi Minh City with regular domestic travel within Vietnam and occasional regional travel.
Responsibilities:
The Project Assistant will:
1. Support the Project Management team in effectively delivering projects.
2. Manage and organize project documents, both hardcopy and soft copy, in a consistent, organized, updated, and proper manner.
3. Scan and save documents as required.
4. Serve as the contact point for receiving and providing project documents to project stakeholders, including internal O&M team, General Contractors, Client, Owner Engineering, Authority, etc.
5. Coordinate with Document Storage service providers when necessary.
6. Draft and translate letters and documents from English to Vietnamese and vice versa if required.
7. Assist PM team members in processing claims after business trips.
8. Perform other administrative duties as assigned, such as arranging and preparing for meetings, and taking notes.
9. Facilitate the smooth transition of projects from initiation through construction and into operation.
10. Act as the interface between various stakeholders when required by the Project Manager.