Purchasing Supervisor

RESPONSIBILITIES
Procurement
• Receive and process purchase requests (PR), technical, non-technical and food
• Work with OM and DOO for approval of PRs and create purchase orders (PO)
• Assign POs to appropriate staff for processing
• Work with Legal Director for technical POs
• Create contracts when required
• Work with Legal Director for contact approvals and awarding to suppliers
• Monitor and control the purchase of goods and services in accordance with Company requirements
• Monitor that purchases are within the approved Company budget
• Regularly review suppliers & service providers to ensure competitive terms are achieved by the Company
• Seek competitive quotes for all regular suppliers at least once per year
• Monitor follow-up with suppliers on delivery time, complaints and feedback
• Evaluate and conduct due diligence of new suppliers
• Assist the Inventory Accountant with cost control processes for ship related activities
• Assist marketing and sales departments regarding special products and concepts
• Manage, with OM, initial equipment and supplies lists for new ships, including the budgets for each
• Other purchasing related tasks as required
People Management
• Weekly meetings with direct reports
• Motivate and inspire the direct reports to achieve company goals, team and individual targets
• Monitor performance of direct reports and team and address any issues
• Conduct annual performance reviews for direct reports
• Coach and develop direct reports
Relationship Management
• Establish and manage relationships with key suppliers and / or service providers
• Establish and manage relationships with Department Heads and key internal managers.
Continuous Improvement
• Identify areas for continual improvement across Purchasing
• Attend regular training courses / seminars / trade shows to keep up to date with the industry and global trends
• Keep others informed by sharing information
Reporting
• Attend Operations briefing.
• Attend Maintenance meeting.
• Develop monthly purchasing reports for senior management
Project Management
• Prepare the procurement system for major projects.
• Prepare a Purchasing Master Plan for major projects.
• Assist with the preparation of tender documents for projects.
• Manage and implement ad hoc projects