Receptionist cum Admin Executive

Mô tả Công việc
1. RECEPTIONIST DUTIES:
* Greeting, answer and transfer phone call as well as welcome guest in a professional manner
* Check meeting rooms as well as the reception area
* Manage the car booking and meeting room booking
* Handle incoming and outcoming mails
2. ADMIN DUTIES:
* Monthly update the contact list
* Represent for CBRE to work with vendor about the flight and hotel reservation, check monthly debit note
* Manage the drivers, check the tools in cars
* Name card order
* Announce any information from building
* Contact and liaise to collect the corporate rate for hotel reservation (included room and meeting room)
* Arrange the Receptionist and Saturday Roster
* Insurance for expatriates
* Support to arrange the room reservation as well as the transportation for visitors
* Ad-hoc reports: VN Air Travel - Carbon Reporting, CBRE Asia Carbon Emission Reporting- Car Fleet & Facility,...
* Manage the service contract and liaise with vendors (car, tea lady, office maintenance, etc.)
3. HR ADMINISTRATION DUTIES:
* Follow up the expiry date of probation and labor contract
* Check attendance record, finalize and send to Business Line Leader
* Update staff leave entitlement
* In charge of paperwork for expatriates: visa, temporary resident card
* Translation company policy and compliance from English to Vietnamese and vice versa
* Assist in training courses, record the quotation and staffs' commitment
* Support to organize company events (Mid-autumn, quarterly staff meeting, etc.)