Receptionist cum Admin Officer

JOB PURPOSE
Ensure, and maintain communication systems and provide good office services and working conditions for the departments.
KEY RESPONSIBILITIES
Receptionist Work
Handle receptionist, such as meeting and greeting clients and guests who come to work at the company's office.
Receive incoming calls.
Carry out the delivery of parcels and documents sent to the office, check, sort, distribute posts, and report delivery results.
Ensure that the reception area is always neat and tidy with all necessary stationery supplies (pens, form forms, note paper...)
Administration
Work with suppliers on all administrative costs of the office: electricity, water, stationery, ...
Check/verify invoices before submitting them to the Line Manager/Accounting.
Submit and follow up payment requests on the system for recurring payments.
Regularly check and ensure the timely and complete supply of office supplies
Handle issues related to internal customers: receive requests from internal staff or management levels and handle them.
Take care of office operations to ensure the offices operate smoothly. This includes seating place arrangement for all staff, relocation, office decoration, tree feeding, shipment, parking, internal events support, company delivery
Handle issues related to external customers: working with partners related to service quality such as the delivery of goods, and monthly stationery orders,...
Coordinate and supervise cleaning services and security to ensure office hygiene and company security.
Handle issues related to the company's facilities, and notify vendors or relevant departments to carry out maintenance/repair as soon as necessary.
Archive documents included softcopy and hardcopy logically.
Contribute to team effort by accomplishing a related task as needed
Other tasks as they arise or at the request of the line manager.