Receptionist Cum Admin

Let's have a look at the job in general
As a Receptionist cum Admin, you will be the first person who contacts employees & customers when they enter the ASUS office. Your primary responsibility is to welcome people, give them instructions around the office, and manage supplies in the office & other admin tasks. You will report directly to the Office Manager & support the Country Director.
What are you expected to do?
Meeting room arrangement: Arrange and monitor the meeting room schedule; prepare all related meeting processes from booking; set up the room with all necessary stationery; make sure all equipment is working well; and then inform associated participants.
Welcoming guests, directing visitors, providing accurate basic information, answering phone calls.
Be responsible for payment: manage & apply expat's apartment payments and payments to office suppliers monthly.
Assist with expats leasing apartments and handling rental contracts and supplier contracts.
Receive/send mail and documentaries via post, shipment, or forwarders (Viettel post; DHL), and manage Viettel Post & DHL monthly payments.
Stationery management: Monitor, control, and order stationery monthly according to the department's requirement & fill documents & other office supplies accurately
Manage Notebook storage: Manage and prepare equipment and a laptop for the newcomer, collect the handover form, and update the OA follow list.
Greeting flowers: Receive & book flowers as an approval package, record and follow the debt to apply for monthly payment. Preparation for newcomer/termination: Set new or Remove fingerprint; Employee name card; Parking Card (Register/Change information/Cancel)
Monitor & control pantry: order water; monitor tea lady to ensure working areas are tidy and clean.
Transportation management: list of taxi cards and taxi fees.