Receptionist Cum Admin

Let's have a look at the job in general

As a Receptionist cum Admin, you will be the first person who contacts employees & customers when they enter the ASUS office. Your primary responsibility is to welcome people, give them instructions around the office, and manage supplies in the office & other admin tasks. You will report directly to the Office Manager & support the Country Director.

What are you expected to do?

• Meeting room arrangement: Arrange and monitor the meeting room schedule; prepare all related meeting processes from booking; set up the room with all necessary stationery; make sure all equipment is working well; and then inform associated participants.
• Welcoming guests, directing visitors, providing accurate basic information, answering phone calls.
• Be responsible for payment: manage & apply expat's apartment payments and payments to office suppliers monthly.
• Assist with expats leasing apartments and handling rental contracts and supplier contracts.
• Receive/send mail and documentaries via post, shipment, or forwarders (Viettel post; DHL), and manage Viettel Post & DHL monthly payments.
• Stationery management: Monitor, control, and order stationery monthly according to the department's requirement & fill documents & other office supplies accurately
• Manage Notebook storage: Manage and prepare equipment and a laptop for the newcomer, collect the handover form, and update the OA follow list.
• Greeting flowers: Receive & book flowers as an approval package, record and follow the debt to apply for monthly payment. Preparation for newcomer/termination: Set new or Remove fingerprint; Employee name card; Parking Card (Register/Change information/Cancel)
• Monitor & control pantry: order water; monitor tea lady to ensure working areas are tidy and clean
• Transportation management: list of taxi cards and taxi fees.

We are thrilled if you own the following qualities

• 1-2 years working experience in administration (in a foreign company size 100+ is a big plus);
• Willing to go outside to assist with clerical duties such as submitting/notarizing documents, getting VAT invoices, etc.
• Honest and Hardworking;
• Proactive and teamwork spirit;
• Good interpersonal & communication skills;
• Good organizational and multi-tasking abilities;
• Good at MS Office.
• English Communication Level

Success Profile

• Careful & have good time management.
• Detailed - oriented
• Problem solver

We're happy to offer our employees the following benefits

Great performance makes great income! To the team of ASUS, you will get:

• Competitive income: base salary + 13th-month salary
• MNC environment with dynamic co-workers
• Annual health check
• Gifts on special occasions