Sales Admin

The Sales Administrator will play a crucial role in assisting our C-level officers with various sales-related tasks. This position requires daily use of written and spoken Japanese and English. Although the position is not primarily responsible for closing deals, it is pivotal in ensuring the smooth processing of sales operations, maintaining accurate records, and facilitating effective
communication with clients. The ideal candidate for this position should possess excellent organizational skills, attention to detail, and the ability to thrive in a dynamic and fast-paced
environment.
Responsibilities:
Primary
● Sales Support: Provide administrative support to the C-level officers in all stages of the sales and pre-sales process, including preparing sales pitch, proposals, company profile,
etc.
● Documentation: Manage sales-related documentation such as contracts, agreements,
purchasing order, invoice, ensuring proper storage and accessibility.
● Meeting Management: Schedule and organize meetings with clients, take meeting minutes, and follow up on action items.
Additional
● Customer Data Management: Maintain and update client information, sales leads, and
opportunities in the CRM system to ensure accurate and up-to-date records.
● Collaboration: Collaborate closely with the marketing team and accounting team to gather data, track marketing campaigns, track sales and revenue data, and analyze their impact on the sales pipeline.
● Sales Reporting: Prepare regular sales reports, metrics, and performance dashboards to assist the management in making informed decisions.
● Client Relations: Assist C-level officers in building and maintaining positive relationships with clients, providing exceptional customer service and support as needed.