Secretary to Chief Engineer

1) Observing hotel rules and regulations.
2) Keeping the working place clean and tidy
3) Endeavoring to show goodwill and good responsibility over working and creating good atmosphere with other fellow workers.
4) Keeping secret all information related to the company
5) Directly reporting to Chief Engineer regarding administration / personnel matters occur in the department. Generally, Chief Engineer Secretary's responsibilities include the tasks as follows:
- Taking care all kind of correspondences in the department (writing letters, faxes, memo, e-mail...).
- Managing filing of the office
- Making weekly, monthly reports (energy consumption reports and other calculation reports).
- Placing roster / scheduling time attendants and making attendant reports for all staff for salary calculation purpose.
- Monitoring all kind of leaves for all engineering staff (annual leaves, sick leave...etc...).
- Keeping stock of stationery needed for the department use.
- Contacting hotel guests, outside contractors, other guests of Chief Engineer (over phone calls or in person) for work order requests resolving and materials / services that suppliers / outside contractors supplied to the department.
- Daily attending all kind of administration works (dealing with correspondences, monthly and weekly reports, attendant reports, leaves monitoring and phone calls...) in the department office.