secretary to Executive Chef/thư ký bếp

Administrative and coordination
· Update and maintain Executive Chef's calendar, remind him/her regarding meetings and appointments scheduled
· Answer calls according to hotel standards
· Ensure that all correspondences, faxes, messages, emails are responded in a timely manner/disseminated accordingly
· Provide secretarial support such as drafting correspondences including those of confidential nature and minutes-taking for departmental meetings
· Prepare and distribute letters, reports and memos in an efficient manner
· Manage daily Banquet Event Orders and distribute to all relevant departments
· Handle and maintain all administration relating to new and existing culinary colleagues movement in the department, including casual labour
· Report and collate the accident reports and Workplace Safety checklist according to the Health & Safety policy
· Plan and administer the department duty roster and maintain the department medical leave records for submission to Human Resources Department
· Ensure proper requisition and control of office & kitchen supplies; follow up on delivery of materials
· Assist culinary colleagues in expense claims and reimbursement
Other Responsibilities
· Maintain complete knowledge of all F&B services, contents & preparation methods, outlets and hotel services/features
· Be well versed in hotel fire & life safety/emergency procedures
· Attend all briefings, meetings and trainings as assigned by management
· Maintain a high standard of personal appearance and hygiene at all times
· Perform other reasonable duties assigned by the assigned by the Management