Senior Human Resource Executive

Purpose of Role

To provide day-to-day administrative support in the implementation of human resource policies, procedures, and ensure smooth HR operations in ISP Schools.



ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.



Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.



Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.



Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.



ISP Senior Human Resource Executive Key Responsibilities



This role reports directly to HR Manager on daily basis, and perform a full range of duties, including but not limited to:



1.Recruitment

- Perform process of safer recruitment for local and Expats

- Maximize candidate resources to make sure candidates for specific posts are available

- Give suggestion to choose value recruitment platforms for job postings.

- Make recruitment notice according to job descriptions, role profiles in both internal and external channels.

- Manage school's recruitment platforms, social media.

- Arrange interviews and conduct pre onboarding, onboarding process.

- Send offer letter to successful candidates and regret letters to unqualified candidates.

- Prepare induction program for new staff and conduct onboarding training

2. Expatriate services

- Applying for visa, work permit, residence card

- Prepare application form, official correspondence, other required documents to apply for Expatriates' visa, work permit.

- Arrange hotel and accommodation for new expats

- Work with the landlord/house agent/building management to solve all the issues related to rented accommodation for expatriates

- Work with Admin staff to prepare welcome pack for new expatriate, book car/taxi and go to the airport to pick-up new expatriate, arrange hotel/accommodation.

- Take part in the HR induction to open new bank account, register SIM card,

- Arrange and support Expatriates with health check-up, health services.

- Take care of expat annual home flight

3. Payroll

- Record timesheets

- Manage and keep track of all kinds of staff's leave, OT

- Prepare monthly payroll

- Work with Social insurance for staff compulsory insurance

- Work with Finance/ Accounting in term of PIT

4. HR Administration

- Record and manage profiles of staff including hard and soft copies, ensure each staff has a full profile according to HR requirements and School's requirements, update on a regular basis.

- Support HRM to manage by updating School's HR information system

- HR support related to contract renewals, salary reviews, employee resignations, end of contract process.

- Prepare HR documents for Authority visits and HR auditors

5. HR Reports

- Make regular reports to Authorities on HR issues: DOLISA, Labour district, Provincial Police and other reports as required.

6. Other tasks

- Provide HR consultation and handling daily staff queries related to safeguarding and related issues

- Make all HR payments

This job description covers the main tasks. Other tasks may be assigned as necessary according to organizational needs