Talent Acquisition Associate (Admin & Reception Support)

1. Recruitment (Primary Responsibility)
• Manage the full recruitment cycle, including sourcing, screening, interviewing (1st round), coordinating interviews, and extending offers.
• Take care of the onboarding and offboarding process.
• Work closely with supervisor to understand hiring needs and recruitment priorities.
• Prepare and post job advertisements on various recruitment platforms.
• Source candidates through different channels such as job boards, LinkedIn, referrals, and other recruitment networks.
• Build and maintain a strong talent pipeline for future hiring needs.
• Ensure a positive candidate experience throughout the recruitment process.
• Prepare recruitment reports and monitor hiring progress.
• Support employer branding initiatives and recruitment events when required.
2. Administration
• Manage office supplies and coordinate with vendors to ensure smooth office operations.
• Assist in organizing company events, employee engagement activities, and internal meetings.
• Prepare documents such as offer letters, labor contracts, appendix of labor contract, agreements, etc...
• Support travel arrangements, courier services, and general administrative tasks.
• Maintain and organize HR and administrative documents and records.
3. Reception
• Welcome visitors and direct them to the appropriate person or department.
• Answer incoming phone calls and handle general inquiries professionally.
• Receive, distribute, and manage incoming and outgoing correspondence and deliveries.
• Ensure the reception as well as public areas are clean, organized, and professional at all times.
• Support other HR and administrative tasks as assigned by the line manager.