Team Assistant

CH Trading is one of the noticeable Vietnamese petrochemical trading companies, that is experiencing rapid expansion and actively looking for top talent to join their industry-leading team.
The company's focus and expertise lie in the area of polymer trading. A strong competitive position is secured by an exclusive contract with one of the world's largest petrochemical production companies.
We are looking for a team assistant (office manager) who will insure the uninterrupted functioning of CH Trading by managing all day-to-day administrative activities and functions.
Job Description:
- Document flow management, incl. in- and outbound correspondence management, maintaining internal documentation, supporting other team members in document flow procedures, and technical tasks;
- General administrative and organizational activities, incl. office equipment and furniture condition tracking, maintaining annual leave schedule, coordination of team events, monitoring the quality of purchased services (cleaning, IT support, etc.), organizing internal communication;
- Executive administrative support with scheduling, business trips, etc.;
- Sales team support with supporting documents acquisition/preparation, covering for annual leave;
- HR function support, incl. vendor communication, timesheet preparation, and new employee introduction;
- Office procurement and interaction with service providers, incl. quotes collection, timely and complete supporting document submission