Team Assistant / Secretaty

As a Secretary/Team Assistant, you will play a pivotal role to support various aspects of business operations as the business grow and scale.
Responsibilities:
1. HR-Internal hiring (tech & non-tech recruitment):
• Provide basic HR support for the team
• Support to source potential candidates for internal hiring
• Arrange and confirm appointments or interview
• Advertise job openings on careers pages, job boards and social networks (e.g. LinkedIn)
• Design and implement employee referral programs
• Source candidates through online channels (e.g. professional networks and portfolio sites)
• Screen resumes and applications and update candidates on hiring processes
• Interview candidates during various hiring stages, including phone, first-round and second-round interviews
• Report to hiring managers and HR managers on the status of open positions
• Evaluate candidates based on their interview and assignment performance
• Determine qualification criteria for each position
• Analyze turnover and retention rates to forecast hiring needs
• Update job descriptions (e.g. add tasks or modify requirements)
• Answer candidates' queries regarding the application process
• Provide interview feedback, when necessary and appropriate
2. Office Operations/Admin:
• Manage and support the day-to-day administrations and operation of the office
• Screens and responds to incoming calls and emails
• Collate information, prepare and manage correspondence, reports and documents
• Minutes taking of meetings
• Organize and coordinate meetings, conferences, travel arrangements
• Support in developing & implementing internal regulations and policies
• Support in organizing internal events such as employee birthdays, Women's Day, etc.
• Support office facilities management/maintenance
• Customer success - call up of dormant clients, as independent customer success calls to understand clients status
• Any other ad-hoc tasks / special projects assigned from time to time.
Requirements:
- Work in District 3, From Mon - Fri: 9AM to 6PM