temporary Sales Admin Executive

§ Handle sales assistant jobs:
- Follow up ordering process.
- Co-ordinate with customers on payment (TTA, LC), forwarder information (EXW, FCA), special shipping instruction if any.
- Handle the shipments from the factory to customer side.
- Issue shipping documents (Invoice, Packing list, HBL/AWB, CO/CQ & other documents required by customers) to customers timely until shipment completed.
- Claim for shortage, wrong of goods from factory.
- Claim with insurance companies in case damaged.
- Declare for import/ export shipments (using ECUS5VINACCS)
§ Handle admin jobs:
- Reception duties, greeting visitors, receiving, answering phone calls and take messages.
- Manage meeting rooms, reception area and surrounding in a good condition.
- Provide logistics preparation and arrangement for business trips, visits as requested (transportation means, flight, hotel reservations...)
- Assist in organizing meetings, trainings, workshops such as preparing work documents, training materials, and classroom equipment.
- Supporting sales team in preparing bidding documents.
- Responsible foroffice equipment and administration, e.g lighting, photocopy machine, rental, pantry etc.
- Other responsibilities may be assigned on a case by case basis.