Tình Nguyện Viên Hành Chính & Logistics Full-time 2024

ABOUT VOLUNTEER
PROGRAM
The Volunteer Program at CARE in Vietnam
(CVN) is designed for young national talents who desire to pave their
career path with interest in development work, in the hope that their
contribution to CVN would promote not only the growth of their knowledge and
skills but the development of their career as well.
In companionship with
CVN, volunteers can expect to (i) Gain insight into the development and
humanitarian sector with a strong focus on gender equality (see About
CARE), (ii) Build up professional life with first-hand experiences in a
diverse working environment; and (iii) Challenge and develop behaviour
competences in a dynamic international organization.
To that end, volunteers are at the heart of
the program, with a support structure that enables them to seek mentorship and
collaboration within and beyond the organization. This structure will involve
various mentors who could be supervisors, colleagues, and peers to provide
on-the-job guidance, educational opportunities, and peer-learning experiences.
As the Volunteer Program is aligned with
CVNs Volunteer and Intern Policy and Guidelines, a monthly allowance
and Accident and Health package will be provided. For specific tasks that
require travel out of their work base, work-related expenses will be covered in
accordance with CVN's cost norm.
PURPOSE OF THE
POSITION
The Administrative and Logistics Volunteer
undertakes Hanoi office reception functions and assists in various program
support tasks. He/she coordinates with all CARE staff in administration,
procurement, logistics, and safety and security support tasks.
MAIN RESPONSIBILITIES
FRONT DESK
(RECEPTION)
·
Answer phones in a timely and professional
manner and accurately transfer calls to appropriate extensions for
the staff concerned;
·
Ensure accurate message-taking for staff who
are not available;
·
Distribute and record incoming and outgoing
mails;
·
Greet guests in a professional
manner, direct them to their destination, and
·
Attend to front desk general queries and
ensure the Reception area is clean and tidy daily.
GENERAL
ADMINISTRATION AND LOGISTIC SUPPORT
·
Provide logistic arrangements for
workshops/trainings/meetings;
·
Manage the internal meeting room reservation;
·
Maintain first-aid supplies;
·
Update the CVN contact list (staff
contact, donor, and partner contact list) and print out the emergency
contact cards;
·
Support the Administration and Logistic
Officer to prepare acquittal and payment vouchers for office supplies and
services, including office and international staff lease;
·
Assist in translating messages and short
documents from Vietnamese into English and vice versa, if requested; and
·
Other tasks as assigned.
TRAVEL MANAGEMENT
·
Support Visitors, International
staff/Volunteers, including taxi pick up/drop off to/from airport, and
·
Support International staff/Volunteers
relocation processes as required.
The main responsibilities above are not
exhaustive, and volunteer(s) are encouraged to take on additional duties beyond
their scope of work.
COMMON
ACCOUNTABILITIES FOR VOLUNTEER AND INTERN
·
Promote and hold accountability for your
behavior in relation to CVN's core values of Courage, Ambition, Respect, and
Equality when working with communities, donors, supporters, partners, and
colleagues;
·
Promote a safe and secure work environment,
foster safety and security awareness, and ensure compliance with safety and
security policies and procedures.
·
Uphold and promote CARE's commitment to Child
Protection and Protection from Sexual Exploitation and Abuse;
·
Demonstrate an ongoing commitment to gender
equality, diversity, and child protection.
·
Comply with CVN's financial and operational
requirements, foster strong communication between operations and programme
teams, and uphold high standards of honesty and integrity in personal conduct.
SELECTION CRITERIA
·
A high sense of purpose and an eagerness to
learn about CARE, gender equality, women's empowerment, and protection from
sexual exploitation and abuse.
·
Experiences in community services,
volunteerism, and development work are an advantage;
·
Ability to take direction and follow standard
policies, procedures, and processes;
·
Positive working attitude, close attention to
details, and good task management;
·
Good verbal and written Vietnamese and
English.
·
Intermediate knowledge in Microsoft Office
and numeric skills.
Why you should apply:
·
Ongoing professional and personal development
·
A dynamic and innovative environment
·
Supportive teams
Application deadline:
Monday, 1st April 2024
Interested?
We invite Vietnamese candidates to submit
expressions of interest to join our team. Please click the Apply button and
complete the online application form linked to the vacancy on our careers
page [protected info] Please ensure you
attach your CV and cover letter in English language before submitting.