Mô tả công việc
1. Executive & Administrative Support (40%)
· Support meeting organization and minute-taking, including the use of AI transcription or summarization tools.
· Provide administrative support for executive activities including:
- Preparing visa applications, arrival cards, and fast-track airport services when required.
- Reserving hotels and accommodation for business travel.
- Arranging transportation and logistics for executives or visitors.
• Oversee the main meeting room's readiness, ensuring professional meeting setup, hospitality arrangements, and overall meeting environmental standards.
2. Document & Information Management (20%)
· Support the Executive Assistant in receiving, recording, and handing over official documents.
· Assist in stamping approved documents in accordance with internal procedures.
· Scan, archive, and maintain digital records of documents to ensure proper filing and easy retrieval.
· Organize and maintain executive documentation and internal records.
3. Research & Digital Support (20%)
· Conduct online research and information gatherings to support executive briefings or internal reports.
· Prepare summaries, reports, and draft communications when required.
· Utilize AI tools and digital productivity platforms to improve workflow efficiency.
4. Coordination & Communication (10%)
· Assist with calendar coordination and meeting logistics when required.
· Support internal coordination with relevant departments to facilitate executive activities.
5. Other Ad-hoc as requested by Executive Assistant/ BODs (10%)
Yêu cầu
· Minimum 1 year experience with a degree in Business Administration, Management, Economics, or related fields.
· Prefer: Female candidate
· Comfortable using AI productivity tools (ChatGPT, meeting transcription tools, AI note-taking tools, etc.).
· Good English communication skills (both written and spoken).
· Strong organizational and multitasking skills.
· Highly detail-oriented and meticulous in handling documents, schedules, and administrative tasks. This role requires a high level of accuracy and careful attention to detail.
· Ability to manage confidential information with professionalism and discretion.
· Positive attitude, curiosity, and willingness to learn.
Quyền lợi
1. Salary & Allowances:
- Competitive income with 100% salary and allowances on probation
- Gift on special occasion
- Salary will be reviewed at least once per year
- Annual KPIs bonus
- Annual Leave: will be 12 working days per calendar year, pro-rata for the 1st year of employment, max +7 Annual leave adding.
- Statutory insurance contributions (social, health, and unemployment) are based on full salary
- Employees are provided with premium healthcare insurance
- Be provided with high performance laptop and working facilities.
2. Career Growth
- Opportunity to work alongside young, world-class talents in a dynamic and passionate environment
- Very diverse offline and online seminars & workshop provided by company
- Clear and flexible career path
3. Working Environment
- A strong learning culture where initiative and proactivity are highly encouraged at Alchemy Group
- Team building, company trip and internal events
Thông tin khác
Thời gian làm việc
Thứ 2 - Thứ 6 (từ 09:00 đến 18:00)
Thông tin chung
Nơi làm việc
- - Hồ Chí Minh: 2A Đặng Hữu Phổ, Phường An Khánh (Thành phố Thủ Đức cũ)