Trợ Lý Giám Đốc Vùng

- Responsible for providing secretarial, administrative supports and assisting in business to the Head of Regional Operations (HoRO)
* ROLES
- Perform secretarial and administrative support for the HoRO.
- Support and coordinate with the department's colleagues to ensure an effective and smooth operations department.
- Perform other admin and secretarial tasks of the HoRO's Office upon the request of the HoRO.
* KEY RESULT AREAS
- Business Assistant
- Make business report:
+ Collect and classify the reports from stores and other departments/functions
+ Understand and check the correct information of reports
+ Analyze and highlight the key business issue basing on priority
- Prepare business presentation (power point)
- Set the agenda and join in meetings to take notes of key topics & decisions
- Coordinate/communicate between RO section, OPS Function and to other Function like OM/CM
- Participate actively in key Commercial Actions/Events.
- Contact with purchasing Dept to work with Financial Dept- gov. authority and submit price registration once changing (anytime)
- Contact with Industry &Trade Dept. bi weekly to submit promotion scheme announcement
- Contact and negotiate with Trade promotion agency to submit program related to big-bang promotions to get their approval
- Contact with Minister of Industry Trade (MO IT) to submit the admission forms related to business operation registrations of MM Mega Market
- Secretarial and Administration
- Type correspondence, reports, contracts, faxes of the HoRO.
- Short translation English - Vietnamese - English (letters, reports etc).
- Take phone messages when the HoRO is absent or in meeting
- Maintain proper filing of all documents daily both in hard copies and scanned copies.
- Arrange visa travel (both local and overseas) booking, notarization, legalization, etc. for the HoRO when requested.
- Hotel and air tickets booking for the HoRO.
- Arrange refreshments for visitors when meeting with the HoRO.