VIỆC LÀM ADMINISTRATOR CUM RECEPTIONIST. REPORT TO OPERATION MANAGER (OM) tại TPHCM - Tuyển Dụng Nhân Sự ViệtHeadhunt Vietnam

What You'll Do
Admin/ Operation (50%)
Track and manage office supplies, beverages, tissues, and place monthly orders
Inspect, organize, and maintain cleanliness in the pantry area and office spaces.
Regularly control and inventory company's shared assets. Plan and maintain old or damaged equipment.
Collaborate with building management when support is needed.
Track monthly parking expenses for interns, prepare reports to send to OM.
In charge of cleaning the tables and boards in the 'Big Thinking' meeting room every weekday, except Friday.
Assist team members in printing name cards, books on birthdays.
Support OM in planning and organizing events throughout the year at the company (YEP, Happy hours....)
Organize documents, invoices, write meeting recaps.
Other tasks as assigned by OM.
HR (30%)
Export timesheet on timekeeping.
Collect personal information of new employees and prepare office supplies, set up fingerprint for employees.
Collect personal documents from new joiners and update them in the Tracking file.
Take avatar photos and prepare employee ID cards, instruct new individuals on updating their information in the internal system.
Support the company and teams in recruitment posting and CV collection.
Support GD & OM Format CV, Candidates input, Client's input, Client's contact input in system setup.
Media (10%)
Archive images and videos of company activities.
Assist OM in designing content for company activities.
Design/edit images and videos for recruitment, social media, standees, backdrops.
Receptionist (10%)
Reception and guidance for clients visiting the company.
Receive and process incoming and outgoing documents, letters, and official correspondence.
Prepare logistics for company meetings and events. Other duties as assigned by management.
Handle incoming calls and transfer them to the appropriate resolving department.
What You Need
University graduated (major in Business Administration, Marketing, International Business, English Language Study or other related fields)
Excellent communication and interpersonal skills.
Good English, computer literacy
Self-driven, self-motivated to succeed. Customer service orientated
Proactively organize tasks and report on progress completion. Work with precision and attention to detail
Able to work independently, with a high sense of responsibility
Able to work well under pressure and to meet target & deadlines
What we offer
Salary: 6.000.000 VND
Temp: 6 months
Annual Leave
Special occasion allowances (Birthday/deaths and Marriage)
Training opportunity
Unlimited office snacks, company events, and the chance to work with energetic and motivated people in a fun and fast-paced environment
Established in 2011 by Mr. Hoang Van Nam, Headhunt Vietnam has become a leading placement and HR consulting company representing Vietnam's Oil & Gas, FMCG, and Manufacturing industries. Headhunt Vietnam serves over 500 corporate clients, including multinational and big local companies operating in Vietnam and South East Asia and over 1 million job seekers. Currently, 90% of our clients are foreign companies while the remaining are Vietnamese companies.
Regarding the environment of work, our team including fresher to senior members working in an open workplace for mutual sharing of experience and convenient exchange of tasks. At Headhunt Vietnam, you will be likely to grow a set of skills in sales, customer service, network building, personal and employer brand marketing, consumer empathy, strategic thinking, business mindset, and several other ones that support your future career path.
Established inby Mr. Hoang Van Nam, Headhunt Vietnam has become a leading placement and HR consulting company representing Vietnam's Oil & Gas, FMCG, and Manufacturing industries. Headhunt Vietnam serves over 500 corporate clients, including multinational and big local companies operating in Vietnam and South East Asia and over 1 million job seekers. Currently, 90% of our clients are foreign companies while the remaining are Vietnamese companies.
Regarding the environment of work, our team including fresher to senior members working in an open workplace for mutual sharing of experience and convenient exchange of tasks. At Headhunt Vietnam, you will be likely to grow a set of skills in sales, customer service, network building, personal and employer brand marketing, consumer empathy, strategic thinking, business mindset, and several other ones that support your future career path.